Weybourne Parish Council

Weybourne Parish Council

Minutes of the meeting held on Wednesday, 6th August, 2014 at the Village Hall, Weybourne, commencing at 7.30pm
Present: Keith Morley (Chair), Walter Wood, Peter Gallally, Pat Floyd,
Janice Rose, Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC), and two members of the public.

1a. To receive and consider apologies
Apologies were received from M.Rayner, M.Baker (NCC) and the police.

1b. Signing of Declaration of Acceptance of Office by new member.
Peter Gallally was welcomed by the Chair and duly signed his Declaration of Acceptance of Office. PG would complete his Declaration of Interest forms and forward to NNDC. The Clerk would inform NNDC (Electoral Services) of his
co-option.

1c. To receive Declarations of Interest on Agenda items
No interests declared.

2. To approve the minutes of the meeting held 2/7/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
M.Baker (NCC) submitted a written report :- (a) the Coasthopper service was safe until 2015 (b) a lack of success re item 6(b); road safety near steam railway bridge (c)
The Broadband meeting in Holt on 17th July.
D.Young (NNDC) reported on the following :- (a) future changes to the Council Tax Support Scheme (b) an update on the roll-out of Better Broadband for Norfolk (c) arrangements are hoping to be made for a planning meeting regarding acceptance of modern designs in conservation areas.

3c. To receive Police Report
There had been two recorded crimes since the last meeting (criminal damage to vehicle and a dangerous animal in a public place). There would be a police surgery on 14/8/14 (10 – 11am). Priorities as agreed at the SNAP meeting were :- shop watch, speeding in the Sheringham area, and seasonal patrols.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £286.20 (clerks salary), M.Sadler £760.00 (tree felling),
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £39.23 (clerks expenses)
Secret Gardens £76.00 (grass cutting), K.Morley £48.99 (litter cart),
Graphic Edge £33.60 (Marlpit signs)
*** the payments, scheduled on the agenda, were approved, as were two urgent payments as follows :- P.Brent £30.00 (repairs to allotment tap) and Gardenaid £87.00 (shingle in churchyard).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following was noted :-
PF/14/0673; Erectn of extn. at 7, Church Farm Close – permission given
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/14/0925; Wind Turbine on land at Pond Farm, Bodham.
It was agreed to object to this application (would spoil the countryside).
(d) PF/14/0872; Erectn of replacement extn., Hydrangea Cottage, Holt Rd.
It was agreed to support this application.
(e) PF/14/0885; Erectn of Extension at The Ship, The Street.
It was agreed to support this application.

6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
The Clerk reported that he was currently talking to the Norfolk Rivers Trust as well as the Environment Agency regarding project management. This follows an optimistic response from Dudgeon Windfarms regarding carrying out the project.
(b) To receive update/consider road safety nr.steam railway station and bridge.
Following another negative response to M.Baker (NCC) from NCC Highways Dept. it was agreed to arrange a site meeting with all parties concerned.
(c) To receive update re trees on west boundary of the Marlpit
The appropriate permissions had been received (Natural England and NNDC) and the Clerk was instructed to contact Mark Sadler to carry out the work (quotation accepted at previous meeting)
(d) To note visit of Highways Rangers, week commencing 1/9/14.
This was noted – members to notify Clerk of any small jobs that may need doing.
(e) To receive update re use of local volunteers for “speed-watch”.
There was still no response from parishioners after two months following the Clerks advertisement on the notice-board asking for volunteers. It was reluctantly agreed to drop the idea. The Clerk would attach a brief note to the advert advising the public of this decision.
(f) To consider future use and maintenance of the Marlpit.
The Chair gave a report following his site meeting with the representative from Natural England. Warning signs had been placed on site by RW alerting the public to the dangers of the Marlpit. A Natural England brochure about SSSIs and more detail obtained from their website regarding the Marlpit would be circulated for members information. KM in summary had stated that it was not out of the question that part of this site might be used by the PC sometime in the future as Natural England were concerned only with the protection of the Marlpit to the rear of the site. This would obviously be subject to permission being given by Natural England and other relevant bodies such as NNDC Planning Department. The Clerk would make enquiries regarding grants to help maintain this land.
7. Meetings & Conferences (to receive reports and announcements)
No new announcements.

8. Allotments:
(a) To receive report re allotments. (RW)
In the absence of RW the Chair reported that he believed all was going well.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that problems with the boiler appeared to have been solved but the central heating was yet to be tested.

10. Cemetery & Churchyard:
(a) To receive update re large oak tree near the west gates.
The tree had been felled on 16/7/14. The Clerk was requested to contact the PCC with a view to discussing replanting as had been suggested in the arborists report. It was agreed to remove this item from the agenda.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that a safety inspection was now due. There was a discussion on the safety matting required for the pirate ship. Dimensions were required for the WCF to proceed.
(b) To receive update re damage to fence on playing field.
The Chair summarised the current position including letters received regarding the digger and a claim by the owner to have rights over the land in question. As agreed at the last meeting this negative correspondence, and the whole matter, had been referred to Eastlaw (NNDC Legal Services) by the Chairman/Clerk following their recent meeting at their offices.

12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported that the Fun Day (24th August) was fast approaching.

13. To note position re new contract for the Clerk
The Chair would be working on the draft contract a.s.a.p.

14. To receive update re repairs/maintenance of the War Memorial
The initial work (first coat of algaeside) had been carried out. The contractors would be returning in 5 – 6 weeks. The Clerk was asked to query the quotation of £750 as scaffolding appeared not to have been used, although it was mentioned on the quote.

15. To receive update & further consider car parking in the village.
A negative reply had been received from Sir MS. It was agreed to keep this matter on the agenda for the time being.

 

 

16. To receive update/consider submitting a request to NNDC for residents free parking on the Beach Lane car park
A negative reply had been received from NNDC. It was agreed the Clerk writes again asking NNDC to reconsider and perhaps set a precedent by allowing free parking to parishioners on all leisure/seasonal car parks. (this would not include the main town/shopping type car parks).

17. To receive General Correspondence (not included in agenda items above)
The Clerk reported on the following which would be circulated :-
NNDC letter re the Coastal Rollback Policy
CAB letter informing members of the name change to “Mid-Norfolk CAB”.
NNDC letter re the Environment Awards.

18. Public Participation (comments/other matters)
No members of the public in attendance at this stage.

19. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 3rd September, 2014.
There would be an early start of 7pm as a presentation by the NNDC Monitoring Officer on Declaring Interests and the Code of Conduct would precede the agenda.

Weybourne Parish Council

Minutes of the meeting held on Wednesday, 2nd July, 2014 at the Village Hall, Weybourne, commencing at 7.30pm
Present: Keith Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,
Pat Floyd, Janice Rose, Tony Baylis and the Clerk. Also present were D.Young (NNDC), and two members of the public.

1a. To receive and consider apologies
Apologies were received from Penny Taylor and M.Baker (NCC).

1b. To receive update and consider vacancy on parish council (CV circulated)
As per the co-option procedure the applicants CV had been circulated. It was agreed to co-opt Peter Gallally on to the PC and he would be invited to the next meeting where he would be asked to sign his Declaration of Acceptance of Office.

1c. To receive Declarations of Interest on Agenda items
No interests declared..

2. To approve the minutes of the meeting held 4/6/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) a loan had been made to Broadland Housing to help finance further homes (b) a surplus of £119k for the last financial year had been transferred to General Reserves (c) although it appeared that car park night time charges were to be dropped there would be a period of consultation to consider a free short stay period (d) there was to be an extension regarding flood damage grants (e) exhibitions would be held at local libraries re the Coastal Path (f) gave an update on local neglected properties.
M.Baker (NCC) had offered his apologies.

3c. To receive Police Report
There had been no apologies or Police Report submitted and the Clerk was requested to write to the police accordingly. i.e. written report to be sent for meeting if no Officer or PCSO is in attendance.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £286.40 (clerks salary), NNDC. £748.80 (dog bin emptying 2014/15)
Weybourne V.Hall £22.00 (hire of hall), P.Bullimore £45.90 (clerks expenses)
Secret Gardens £76.00 (grass cutting), HMRC £14.80 (tax on sal), K.Griffiths £25.00
(Intern.audit), T.T.Jones Electrical £49.96 (qtly.mtce)
*** The above payments, scheduled on the agenda, were approved.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted:-
PF/14/0450; continued use of land as camp site etc..- permission refused
PF/13/0157; non-material amendment re 30A Beck Close – permission given.
The decision for the first application, relating to Bolding Way, would be circulated.
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/14/0673; Erectn of Extn at 7, Church Farm Close (circulated)
Members agreed to support this application.
(d) PF/14/0656; Erectn of Wind Turbine at Bodham (circulated)
Members agreed to object to this application.

6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
The Clerk had received an optimistic response from the Dudgeon Offshore Windfarm
in that they “would be willing to consider of being some assistance”. The Clerk would be speaking further to the Environment Agency to see if they would be at least willing to manage the project and liaise with the Dudgeon contractors (not to be appointed until Oct/November 2014). Noted by members.
(b) To reconsider road safety nr.steam railway station and bridge.
The HGV signs were now in place but members instructed the Clerk to contact M.Baker (NCC) again regarding the need for traffic lights or some other control as they did not agree with the Highways Engineer about visibility surrounding the bridge.
(c) To consider concern of parishioner re the Marlpit & his boundary wall & trees
A further site visit had taken place and expert advice was received confirming WW’s opinion regarding the wall. (tree roots from the Marlpit were not responsible for the wall collapsing – it was probably due to the weight of the soil pressing against the wall which was only single skin and not strong enough). Whilst on the site visit overhanging trees were noted as being in need of trimming along with elm trees in the south-west corner of the Marlpit site which needed felling. A quotation from Mark Sadler in the sum of £320 was accepted for this work and the Clerk was requested to obtain the appropriate permissions for this tree work from NNDC and Natural England.
Natural England were involved, and controlled the Marlpit site, because it was an SSSI. (Site of Special Scientific Interest). The Chair and Clerk hoped to meet a representative from Natural England at the Marlpit fairly soon.
(d) To consider writing a letter to parishioners/volunteers for cleaning footpaths
The Clerk was instructed to write to Hugh Guyatt and Paul Craske thanking them for their good work in the village.
Following a report from the Chair it was agreed to purchase a beach buggy/cart to assist in the clean up of the beach (£48.99).
(e) To receive update re use of local volunteers for “speed-watch”.
It was agreed to carry this matter forward to the next meeting. Todate there had been no responses to the Clerks advertisement for volunteers.
(f) To consider future use and maintenance of the Marlpit.
The Clerk had arranged for more warning signs to be made and these would be put up soon. Tony Hadlow had strimmed the front of the site currently used for car parking. The future use of this site could not be progressed until the Chair and Clerk had met with the representative from Natural England (see minute 6c).

7. Meetings & Conferences (to receive reports and announcements)
M.Baker (NCC) had arranged a meeting re Broadband.
(Holt Community Centre, 17/7/14, 6.30pm) – Noted by members.

8. Allotments:
(a) To receive report re allotments and allotment holders meeting (RW)
RW reported that basically all was going well on the allotments and this was reflected at the meeting held earlier when there was no major concerns from the tenants. It was agreed that another tenants meeting would be useful and this had been fixed for 28th September at 4pm (meeting at the Community Field with a possible BarBQ).
A list of tenants names was to be drawn up by the Clerk, and hopefully their contact details would be added so that further communication between tenants could be encouraged. An informal committee might be formed who would liaise with RW on allotment matters.
(b) To note & consider quotation for maintaining path, west of the allotments.
Tony Hadlow had quoted £72 pa for maintaining the path west of the allotments however a tenant had agreed to take this on free of charge. The PC accepted the tenants kind offer.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that there had been a lot of trouble with the boiler. She would update members at the next meeting.

10. Cemetery & Churchyard:
(a) To receive update re the state of the old gates at the west entrance.
The Clerk had informed the PCC that the PC was happy to accept the kind offer of gates from an anonymous donor and asked the PCC to pass on the parish councils thanks.
(b) To receive update re disease in large oak tree near the west gates.
Approval had been received from the Diocese Office to fell this tree and Mark Sadler hoped to carry out the work on 16th July.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
In the absence of PT the Chair reported the delivery of the new pirate ship and the WCF were planning its installation.
(b) To receive update/consider damage to fence on playing field.
It was agreed to write to the owner of the digger instructing him to remove it within seven days or legal action would be taken against him. The Clerk was further instructed to refer the case to Eastlaw (NNDC. Legal Services commercial arm) if a negative response was received.

12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
The Chair confirmed the Fun Day on 24/8/14.

13. To note position re new contract for the Clerk
The Chair and Clerk would continue to work on a new contract/document based on the NALC model.

14. To receive update re repairs/maintenance of the War Memorial
The Clerk had instructed the stonemasons to carry out the work and had been informed by them (H.L. Purfitt) that it would probably be during Aug/September.

15. To further consider car parking in the village
The Chair would be writing to Sir MS enquiring about land as soon as he had obtained the full home address.

16. To consider submitting a request to NNDC for residents free parking on the Beach Lane car park
After discussion the Clerk was instructed to write to NNDC requesting consideration be given to free parking for local residents issued with a parking permit based on the Electoral Register.

17. To receive General Correspondence (not included in agenda items above)
Nothing received.

18. Public Participation (comments/other matters)
No comments or matters raised.

19. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 6th August, 2014 (7.30pm)
Apologies were given by MR.

Weybourne Parish Council

Minutes of the meeting held on Wednesday, 4th June, 2014 at the Village Hall, Weybourne, commencing at 7.30pm
Present: K.Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,
Pat Floyd, Penny Taylor, Tony Baylis and the Clerk. Also present was M.Baker,(NCC).

1a. To receive and consider apologies
Apologies were received from PCSO.Seabrook and D.Young (NNDC).

1b. To receive update and consider vacancy on parish council
A parishioner, interested in becoming a parish councillor, had submitted an application and brief CV. As per the co-option procedure the CV would be circulated and considered at the next meeting.

1c. To receive Declarations of Interest on Agenda items
No interests declared.

2. To approve the minutes of the meeting held 7/5/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public in attendance.

3b. To receive reports from County & District Councillors.
*** M.Baker (NCC) reported on the following :- (a) The NCC’s AGM (b) NCC now working under a committee system with G.Nobbs (Labour) as leader (c) B.Hannah of Sheringham was now Chairman (d) the gravel extraction planning application for East Beckham was being considered and problems associated with the highway had been encountered (e) there was to be a meeting/presentation on Broadband in July.
*** D.Young (NNDC) via e-mail, reported on the following :- (a) at the last meeting membership of the various committees was determined (b) Trevor Ivory was elected Chairman and Annie Claussen-Reynolds Vice Chairman (c) a local development order for land at Egmere (south of Wells) had been created to enable industrial development hopefully for the offshore wind business (d) evening car park charges are to be dropped and an additional free half hour introduced for early mornings.

3c. To receive Police Report
No crimes had been recorded since the last meeting (e-mailed report)

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £331.60 (clerks salary), Anglian Water £1.14 (allotment water),
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £29.64 (clerks expenses)
Secret Gardens £76.00 (grass cutting), Norse Eastern Ltd. £301.06 (HDPF mtce)
*** The above payments, scheduled on the agenda, were approved.
(b) To consider future policy regarding donation requests
It was agreed that the parish council would not make donations but would give a polite negative response to requests stating that council tax monies should not be used for this purpose.
(c) To consider/approve the Annual Accounts/Financial Return (31/3/14).
The Annual Accounts and Financial Returns to 31/3/14 were considered and approved. The Chairman duly signed parts 1 and 2 of the Annual Return for transmission to the external auditors. A notice, advertising electors rights to inspect the accounts etc, would be placed on the notice board.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/14/0177; Transition pit & cable at Weybourne Hope – permission given.
PF/14/0179; Relocation of construction compound “ – “ “
Pf/14/0228; Detached garage & annexe, Sandy Hill Hse. – “ “
(b) To consider planning applications received since agenda was printed.
None received.

6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
The Clerk informed members that there was very little chance that the Environment Agency could finance a project such as re-instating the pond as all their funds were now directed at protecting life and property. The Clerk had approached Nigel Tomkins of the Dudgeon Offshore Windfarm with a view to obtaining their assistance in progressing this project.
(b) To reconsider road safety nr.steam railway station and bridge.
M.Baker (NCC) had got approval from NCC Highways to erect signs (unsuitable for HGVs one & quarter miles ahead) to help alleviate the problems. Members were pleased with this but asked MB to enquire whether traffic lights could also be installed at the bridge.
(c) To consider concerns of a parishioner re the Marlpit & his boundary wall.
WW had visited the parishioners property and was of the opinion that roots from the Marlpit trees were not the cause of the damaged wall. The Clerk was instructed to arrange a further site visit and obtain expert advice on this matter.
(d) To consider using “slow down in our village” signs/stickers.
It was agreed not to proceed with this and the Clerk would remove the item from the agenda.
(e) To consider use of local volunteers for “speed-watch”.
It was agreed to proceed and the Clerk would advertise on the notice-board requesting volunteers. He would also obtain further information from Bodham PC and the Police.
(f) To consider future maintenance of the Marlpit.
The Clerk was instructed to (a) obtain more signs warning the public of the dangers when entering the Marlpit (b) arrange for a quotation from Tony Hadlow regarding the cutting of a small area fronting the A149 currently used for car parking (c) place the matter of future usage on the next agenda.
The Clerk was also requested to obtain a quote for maintaining the path on the western boundary of the allotments.

7. Meetings & Conferences (to receive reports and announcements)
The Clerk had no new announcements.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported all was well on the allotments. TB enquired about cutting/maintaining a communal pathway. With other questions/matters being raised it was agreed to hold an allotment holders meeting on 2nd July (V.Hall – 6.30pm). The Clerk would arrange for posters, advertising the meeting, to be placed on the notice board and at the allotment gardens.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported the following :- (a) a new pump for the boiler had been installed (b) the table-top sale had gone well, raising funds for the VH (c) bookings were down.

10. Cemetery & Churchyard:
(a) To note/consider the state of the old gates at the west entrance.
The Clerk had been informed, via a member of the church, that an anonymous donor had been found who would fund the purchase of some new oak gates. Members were happy to agree to accept this generous offer and the Clerk was instructed to inform the PCC.
(b) To receive report re disease in large oak tree near the west gates.
Mark Sadler had been instructed to proceed with the felling of this tree as soon as the approval had been received from the Diocese Office.
(c) To consider a recent burial fee charged by the Clerk (enquiry from next of kin)
The Clerk had been informed that the deceased had lived in Weybourne, and as agreed, the original burial fee of £200 would stand.
(d) To consider interpretation of “parishioner” in regard to burial fees.
This was agreed to be somebody on the electoral roll living at the time of death in Weybourne or who had lived in Weybourne until being moved to a hospital, residential home, or relatives home prior to their death.

KM asked members to note that the new gate, funded by the WCF, had been installed on the new southern boundary of the cemetery

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT informed members that the new equipment (pirate ship) would be arriving in the next two weeks and she would be liaising with the WCF to arrange for its installation.
(b) To receive update/consider damage to fence on playing field.
The Chair informed members that a letter would have to be written to the owner of the digger instructing him to move it in order that the fence can be re-erected.

12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported on what was probably the most successful country fayre todate. The picnic/barbeque was also very successful. The next event would be the fun day on 24/8/14.
13. To note position re new contract for the Clerk
The Chair and Clerk would be producing a new contract based on the NALC model.

14. To further consider repairs/maintenance of the War Memorial
A faculty notice was not required for the cleaning of the war memorial and the Clerk was instructed to ask the stonemasons (H.L.Purfitt) to proceed with the work a.s.a.p.
The quotation was £750, and was included in the stonemasons report received last August.

15. To further consider car parking in the village
The Chair would be writing a further letter direct to Sir Michael Savory enquiring about suitable land.

16. To receive General Correspondence (not included in agenda items above)
The following had been received :- (a) e-mail from D.Young (NNDC) re flood repair grants (b) copy letters to N.Lamb MP from the Ministry of defence re military flying following the helicopter crash (c) Dudgeon Offshore Windfarm newsletter and (d) letter from NNDC re the Big Society Fund Awards.
These would be circulated.

17. Public Participation (comments/other matters)
No members of the public in attendance.

18. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 2nd July, 2014 (7.30pm)

 

 

 

 

 

Weybourne Parish Council

Minutes of the ANNUAL PARISH COUNCIL MEETING on Wednesday, 7th May, 2014 at the Village Hall, Weybourne,
(following the Annual Parish Meeting)

Present: Keith Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,
Pat Floyd, Janice Rose, Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC) and two members of the public.
At the suggestion of the Chairman, after a lengthy Annual Parish Meeting, members agreed to deal with just essential matters from the following agenda. The remaining items would be carried forward to the next meeting.
1a. Election of Chairman, and Declaration of Acceptance of Office
Keith Morley was elected Chairman for the coming year (Prop: PT, Sec: WW) and he duly signed his Declaration of Acceptance of Office.

1b. To receive and consider apologies
As at parish meeting (M.Baker, NCC and PCSO.Seabrook)

1c. To receive update and consider vacancy on parish council
C/fwd.

1d. To receive Declarations of Interest on Agenda items
No interests declared.

2. To approve the minutes of the meeting held 2/4/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on specific items.

3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) an award of £20k, from the NNDC Enabling Fund, had been given to the Holt Youth Project towards its Achieving Confidence Training Project. (b) NNDC would be spending £100k on a new telephony system (c) an in-house N.Nfk.Enterprise and Start Up Grant would be established (d) plans for the Cromer Cabbell Park football ground. (e) copies of correspondence between N.Lamb MP and the MOD had been sent to the PC.

3c. To receive Police Report
No monthly update received.

 

 

4. Finance:
(a) To approve invoices for payment:-
E-on £125.72 (electricity), P.Bullimore £241.00 (clerks salary), HMRC £60.20 (tax)
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £18.60 (clerks expenses)
Morston PC £7.68 (photocopying), NALC £124.45 (annual sub), Aon UK £1302.21 (insurance premium), Secret Gardens £38.00 (grass cutting), J.Green £70.00 (payroll services), T.T.Jones Electrical £49.96 (light mtce), NNDC £104.00 (cem bin empty)
*** The above payments, as scheduled on the agenda, were approved.
(b) To consider future policy regarding donation requests
C/fwd.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
C/fwd.
(b) To consider planning applications received since agenda was printed.
C/fwd.
(c) PF/14/0450; Continued use of land as camp site, The Barn, Bolding Way.
It was agreed “no objections” to this application but the Clerk was instructed to express concerns to NNDC that this was a retrospective application.

6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
C/fwd.
(b) To reconsider road safety nr.steam railway station and bridge.
C/fwd.
(c) To consider concerns of a parishioner re the Marlpit & his boundary wall.
C/fwd.

7. Meetings & Conferences (to receive reports and announcements)
C/fwd.

8. Allotments:
(a) To receive report re allotments (RW)
C/fwd.

9. Village Hall:
(a) To receive report re Village Hall (PF)
C/fwd.

10. Cemetery & Churchyard:
(a) To note/consider the state of the old gates at the west entrance.
C/fwd.
(b) To receive report/consider disease in large oak tree near the west gates.
Mark Sadler had submitted a quotation in the sum of £760. This would be for three men and a hired platform to carry out the work which had highways and other safety implications. Members agreed to accept this quotation. The faculty notice procedure had been put in hand with the displayed notices expiring on 23/5/14. The Diocesan Office decision should hopefully follow in 7 – 10 days after this date. M.Sadler would be made aware of these dates. The NNDC Tree Officer had no objections to this tree being felled. – Noted by members.
(c) To consider a recent burial fee charged by the Clerk (enquiry from next of kin)
C/fwd.
(d) To consider interpretation of “parishioner” in regard to burial fees.
C/fwd.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
C/fwd.
(b) To receive update/consider damage to fence on playing field.
C/fwd.

12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
C/fwd.

13. To consider the appointment of Clerk (contract, expenses etc..)
The Clerk left the meeting whilst members discussed this matter. It was agreed to appoint Peter Bullimore on a permanent basis and formal contract. He would be paid on the part-time clerks scale (LC1) on point SCP21 (£10.04 per hour). Hours of work would be 30 hours per calendar month = £301.20. Expenses were also agreed as follows :- (a) £20 per month for phone/broadband, computer, and use of a room as an office (b) travelling on parish council business paid at 60p per mile (c) actual costs of printing, postages and stationery. The Chair and Clerk would draw up the contract using the NALC model contract.

14. To further consider repairs/maintenance of the War Memorial
C/fwd.

15. To further consider car parking in the village
C/fwd.

16. To receive General Correspondence (not included in agenda items above)
C/fwd.

17. Public Participation (comments/other matters)
No public comments.

18. To confirm date of next meeting – future agenda items.
This was confirmed for Wed.4th June, 2014. (7.30pm)

Weybourne Parish Council

 

Minutes of the meeting held on Wednesday, 2^nd April, 2014 at the Village Hall, Weybourne, commencing at 7.30pm.

 

Present: Keth Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,

Pat Floyd, Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC), and M.Baker (NCC).

1a. To receive and consider apologies

Apologies were received from PCSO.Slade.

1b. To receive update and consider vacancy on parish council

An advert, displaying the vacancy, had been placed on the notice board but as yet the Chair and Clerk had not received any enquiries or applications. It was agreed to carry this forward to the next agenda noting that a possible candidate may attend the forthcoming annual parish meeting.

1c. To receive Declarations of Interest on Agenda items

No interests declared.

2.   To approve the minutes of the meeting held 5/3/14.

The minutes, which had already been circulated, were accepted as a true record.

 

3a.  Public Participation (requests to speak on agenda items)

No members of the public in attendance.

3b. To receive reports from County & District Councillors.

*** M.Baker (NCC) reported on the following :- (a) an extraordinary meeting of NCC

had decided to scrap the K/Lynn incinerator project; whilst losses would be incurred it was considered that the first loss was the cheapest (b) a new committee system would be introduced soon doing away with the cabinet system; committees would be politically balanced and made up of approx. 15 councillors. (c) RAF Coltishall had been purchased but MB was disappointed that there was no business plan (d) MB was against the Nth Norwich distributor route (e) minor repairs, that MB had pressed for, had been carried out by NCC Highways on the Bodham to Weybourne Road.

*** D.Young (NNDC) reported on the following :- (a) the Cabinet had refused to pay, as a minimum, the “living wage” (b) Cabinet had agreed to take ownership of some affordable housing which had not been feasible for a housing association (c) the Environment Agency continues to monitor the shingle ridge (Cley & Salthouse) but have no plans to increase its height. (d) a meeting with Brandon Lewis MP, from the Dept. of Communities & Local Govmt., had discussed problems associated with the recent tidal surge and flooding. The Envir.Agency had subsequently announced that £765k would be coming from them towards the total bill of £1,041k (e) owners of properties, affected by the storm surge, can now apply for grants to assist them carry out repairs etc..up to £5k. (f) NNDC continue to press for action on three empty properties in the village.

 

3c. To receive Police Report

A brief report, received via e-mail, stated that there had been no recorded crimes since the last meeting and the SNT priorities still included monitoring speeding on the A149 in Weybourne.

4.   Finance:

(a)   To approve invoices for payment:-   

E-on £113.56 (electricity), P.Bullimore £262.40 (clerks salary), HMRC £65.80 (tax)

Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £9.90 (clerks expenses)

M.Sadler £550.00 (tree work), Ravencroft Arboricultural Servs. £150.00 (tree survey)

***  The above payments, as scheduled on the agenda, were approved.

(b)   To consider request for financial assistance from E.Anglian Childrens Hospice. 

It was agreed not to donate to EACH and the Clerk was instructed to write to them accordingly. Members were again concerned about “donating” public money (council tax monies) and asked the Clerk to place this subject on the next agenda so that a policy could be agreed and future requests dealt with appropriately.

5.  Planning:

(a)    To note information/decisions received from NNDC since last meeting

No information received.

(b)    To consider planning applications received since agenda was printed.

None received.

(c)     PF/14/0177; Installation of Transition pit & electrical cable, W’Bourne Hope

It was agreed, “no objections”, to this application.

(d)    PF/14/0179; Relocation of construction compound, Weybourne Hope

It was agreed, “no objections”, to this application.

(e)     PF/14/0228; Erectn of garage & annexe above at Sandy Hill House.

After discussion members agreed that they “objected” to this application on the grounds that it was overdevelopment of the countryside.

6.  Highways & Footpath matters:

(a)    To receive update re the pond in Beach Lane.

There was no further news from the Environment Agency

(b)    To reconsider road safety nr.steam railway station and bridge.

Following on from discussions last autumn it was agreed that Mike Baker (NCC) takes this matter up with the County Council Highways Engineer

(c)     To consider the reintroduction of a village bottle bank

Following a request from a parishioner members discussed this matter and decided to bring this back to the agenda in Oct/November after the new glass collection arrangements had been implemented by NNDC.

7.  Meetings & Conferences (to receive reports and announcements)

No announcements or reports.

M.Baker (NCC), left the meeting at this point.

8.  Allotments:

(a)    To receive report re allotments (RW)

RW reported things were going well and he hoped to have a site meeting with the Clerk in order that the final rent invoices and outstanding agreements could be sent out following the reorganisation of the allotment gardens.

9.  Village Hall:

(a)     To receive report re Village Hall (PF)

PF stated that a new hob had been put in the kitchen. The Bring and Buy Sale would be on 10^th May.

10. Cemetery & Churchyard:

(a)   To receive verbal report re work on trees (as per spec)

The work had been carried out satisfactorily (Mark Sadlers invoice was approved at item 4a). This matter would now be removed from the agenda.

(b)   To note/consider the state of the old gates at the west entrance.

The Clerk had been informed that cheaper softwood gates might be made for under £500 (these could be treated for long life). Further enquiries were being made and discussions with the church may be needed because, as previously stated, this expenditure had not been considered when preparing the budget.

(c)    To consider request for gate/entrance in new south hedge at the cemetery

Following a request from the WCF it was agreed that a new gate could be installed in the south hedge of the cemetery. The costs would be met by the WCF.

(d)   To receive report/consider disease in large oak tree near the west gates.

Following a lengthy and technical report from Ravencroft Arboricultural Services which recommended felling the turkey oak immediately south of the west entrance, it was agreed to remove this tree as soon as possible. The Clerk was instructed to (a) inform the church of this report and the parish councils decision (b) obtain a quotation from Mark Sadler and (c) report back to the May meeting. It was also noted that replanting needed to be considered as well as treatment of the old stump remaining from the old tree.

(e)    To consider a recent burial fee charged by the Clerk (enquiry from next of kin)

Following concerns expressed by the next of kin the Clerk had charged the “parishioner rate” for the burial (£200) although the deceased did not live in Weybourne at the time of death. (Burials for non-parishioners cost £400). It was agreed that enquiries be made as to whether the deceased ever lived in the village, and, if not, the charge would be £300 (the PC would meet the family “half-way”).

The Clerk would report back to the next meeting and place the question of interpretating the term “parishioner”, in relation to burial fees, on the next agenda.

 

11. Harry Dawson Playing Field:

(a)    To receive report re HDPF (PT).

PT updated members on the installation of the new equipment.

(b)    To receive update/consider damage to fence on playing field.

The Chair stated that there was no further news from the Police in respect of the reimbursement of the HDPF Committees costs.

12. Weybourne Community Fund:

(a)    To receive report re WCF (KM)

KM spoke briefly regarding the Easter Egg Hunt and the forthcoming Fayre. He asked members to note that following the reorganisation of the allotment gardens a small piece of land (on their eastern side) had now been returned to the Community Field.

13. To note & consider consultation on the draft Nfk Coast AONB Plan. (circ)

It was agreed not to respond to this consultation.

14. To receive update re creation of a PC website.

Now that the site was up and running it was agreed to remove this item from the agenda. A poster would be placed on the notice board advertising the site.

15. To further consider car parking in the village

There was still no response to the parish councils letter to the owners of the land used by the Muckleburgh Collection.

 

16.  To receive General Correspondence (not included in agenda items above)

No general correspondence.

17.  Public Participation (comments/other matters)

No members of the public present.

18.  To confirm date of next meeting – future agenda items.

This was confirmed for Wed.7^th May, 2014 when two meetings would take place.

The Annual Parish Meeting would start at 7pm and would be followed by the Council Meeting.

The Clerks temporary contract expires at the end of April and the future position of the clerk would be placed on the May agenda.

 

 

 

 

 

 

 

 

           

Weybourne Parish Council

 

Minutes of the meeting held on Thursday, 2^nd January, 2014 at the Village Hall, Weybourne, commencing at 7.30pm

 

Present: Keith Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,

Pat Floyd, Janice Rose, Penny Taylor, Tony Baylis and the Clerk. Also present was

David Young (NNDC

1a. To receive and consider apologies

Apologies were received from D.Smith. Apologies were also received from M.Baker (NCC) and PCSO Guy Slade.

1b. To receive Declarations of Interest on Agenda items

No interests declared.

2.   To approve the minutes of the meeting held 4/12/13

The minutes, which had already been circulated, were accepted and agreed.

 

3a.  Public Participation (requests to speak on agenda items)

No members of the public in attendance.

3b. To receive reports from County & District Councillors.

D.Young (NNDC) reported on the following :- (a) discussions were ongoing re financial assistance from government regarding flood damage (b) he spoke against the development at 25, Pine Walk but the Planning Committee approved this (c) he and the PC Chairman would be meeting the police regarding the damaged fence on the playing field.

M.Baker, via e-mail, stated that there was nothing much to report over recent weeks.

3c. To receive Police Report

The Clerk read an e-mail which stated that there had been one recorded crime since the last meeting (damage to vehicle). There would be a Police Surgery on 17/1/14 (10-11am) adjacent to the village hall. Noted.

4.   Finance:

(a)   To approve invoices for payment:-

M.Sadler £250.00 (felling tree behind the village hall)                                                    

E-on £121.68 (electricity), P.Bullimore £238.60 (clerks salary), HMRC £59.60 (tax)

Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £12.30 (clerks expenses)

*** The above payments, scheduled on the agenda, were approved.

(b)    To consider request for financial assistance from Age UK Norfolk

It was agreed not to donate to Age UK Norfolk.

5.  Planning:

(a)    To note information/decisions received from NNDC since last meeting

The following were noted :-

PF/13/1067 – Dwelling at 25 Pine Walk – permission given.

PF/13/0803 – Erection of Holiday Lodges at Sandy Hill Lane – permission given.

(b)    To consider planning applications received since agenda was printed.

None received.

(c)     PF/13/1452; Extension & Conservatory at 40, Pine Walk (circulated)

It was agreed “no objections” to this application.

6.  Highways & Footpath matters:

(a)    To receive report (Envir.Agency) re the pond in Beach Lane.

The Clerk read a report from the Environment Agency which in summary stated that work and improvements were scheduled to be carried out but were subject to the landowners permission and funding being available.

7.  Meetings & Conferences (to receive reports and announcements)

No announcements or reports.

8.  Allotments:

(a)    To receive report re allotments (RW)

RW reported again that things were going well.

9.  Village Hall:

(a)    To receive report re Village Hall (PF)

PF had nothing to report other than that the Christmas festivities had gone well.

(b)    To receive update re dangerous trees adjacent to V.Hall.

The tree had been felled/removed by Mark Sadler whose invoice was listed at 4a.

10. Cemetery & Churchyard:

(a)   To receive verbal report  re work on trees.

There had still not been any contact from Norfolk Trees who had been instructed to carry out the work (Sept.13) despite numerous reminders from the Clerk.  Members asked the Clerk to write informing them that the work had to be carried out by 31^st January, 2014.

(b)   To note quotation re topping up shingle on church footpath.

The work as agreed at the last meeting would be carried out after the tree lopping etc.

Tony Hadlow had since stated that this would cost a maximum of £100.

11. Harry Dawson Playing Field:

(a)    To receive report re HDPF (PT).

PT had nothing of significance to report other than the fence damage covered at 10b.

(b)    To receive verbal report & consider damage to fence on playing field.

The Chair, assisted by D.Young (NNDC), summarised the position regarding damage to the fence. Members agreed with the Chair in that they hoped this action would result in a prosecution. KM and DY would be meeting the police soon to discuss the way forward.

12. Weybourne Community Fund:

(a)    To receive report re WCF (KM)

KM reported on another successful Christmas party for children with nearly 50 in attendance. The over 60s Christmas Lunch was on 19/1/14.

13. To note response from IFCA re marine byelaws

The response, read to members by the Clerk, was noted.      

14. To receive update re creation of a PC website.

The Clerk stated that members would be able to look at the work done todate soon.

15. To consider whether to proceed with a parish plan

Following a lengthy discussion, with the Chair asking for all members opinions, it was agreed not to proceed with a parish plan (5 votes to 3). The Chair would inform CHS accordingly. It was agreed to revert back to looking for additional car parking space in the village and a letter would be sent to Sir Michael Savory on this matter.

16.  To receive General Correspondence (not included in agenda items above)

The following would be circulated :-

Letter from Norfolk Green (Coasthopper) re selling out to Stagecoach.

NALC – various information.

17.  Public Participation (comments/other matters)

No members of the public present.

18.  To confirm date of next meeting – future agenda items.

This was confirmed for Wed.5^th February, 2014.

JR asked for snow clearing/gritting to be placed on the agenda.

MR and TB offered their apologies for the next meeting.

Weybourne Parish Council 

Minutes of the meeting held on Wednesday, 4^th December, 2013 at the Village Hall, Weybourne, commencing at 7.30pm

Present: Keith Morley (Chair), Duncan Smith, Robin Woodhouse, Pat Floyd,

Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC),

and M.Baker (NCC).

 

1a. To receive and consider apologies

Apologies were received from Mike Rayner, Janice Rose, and Walter Wood. Apologies were also received from PCSO.Slade.

1b. To receive Declarations of Interest on Agenda items

No interests declared.

2.   To approve the minutes of the meeting held 6/11/13 (circulated)

The minutes, which had already been circulated, were accepted and agreed.

3a.  Public Participation (requests to speak on agenda items)

No members of the public in attendance.

3b. To receive reports from County & District Councillors.

D.Young (NNDC) reported on the following :- (a) the new housing allocation policy was introduced on 18/10/13; in theory this should increase the extent of “local” allocations (b) £100k approved to improve local play facilities (c) NNDC trying to ensure that the frequency of the Coasthopper service is maintained (d) plans are in hand to withdraw banking  business from the Co-operative Bank (e) fees and charges will increase by approx. 2.5% in the next financial year (excl.car parks).

M.Baker (NCC) reported on the following :- (a) a planned move from the Cabinet to the Executive Committee system (b) still waiting for legal councils opinion on the Incinerator (c) the Coasthopper subsidy seems like it will take a cut (d) there will be a large increase in the cost of transport to students (d) reminded members of the “Love Local” campaign – assistance for local charities.

3c. To receive Police Report

The Clerk read from an e-mail which stated that there had been no recorded crimes since the last meeting (the report would be circulated). There would be a local police surgery on 22/12/13 outside the village hall (3 – 4pm)

4.   Finance:

(a)   To approve invoices for payment:-

Secret Gardens £78.00 (grass cutting), R.Payne & Sons £60.00 (memorial report)        

E-on £125.72 (electricity), P.Bullimore £238.60 (clerks salary), HMRC £59.60 (tax)

Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £14.70 (clerks expenses)

 Royal British Legion £25.00 (wreath)

*** The above payments, scheduled on the agenda, were approved.

*** The Clerk informed members that the grant money (£7,200) had been received from Norfolk CC and he had submitted an early VAT claim (£2,435) in respect of the LED lighting projects.

(b)    To note and consider NCC Budget Savings – “Putting People First”

It was agreed not to respond to the consultation as a corporate body but members would reply individually.

(c)     To consider PC Budget & Precept for 2014-15. (circulated)

The Clerk had circulated his working papers and draft budget figures which were adopted as a basis for discussion. The Chair summarised the situation stating that the Clerks figures looked accurate but members needed to bear in mind that the Government could introduce capping for parish councils and NNDC might not always award a grant in respect of the local council tax support scheme. PF suggested to members that going back to a precept of approx. £11k would penalise the council in the future if capping was introduced and such a low working base had been adopted. After discussion it was agreed to precept for £15,000 and accept the grant of £1,239 giving a total receipt of £16, 239. The Chair and two members duly signed the NNDC Precept form. It was noted that this was a considerable reduction on the previous year which amounted to £20,638 (including grant)

(d)    To consider renewal of Playing Field maintenance contract (HDPF)

Members noted that the contract for a further three years was for only £10 more than the current contract and included scarification, rolling, and spiking as well as cutting throughout the season. Members were happy with the services of NORSE and agreed to extend their contract. (£501 + VAT per season). The Clerk would sign the appropriate forms for transmission to NORSE.

 

5.  Planning:

(a)    To note information/decisions received from NNDC since last meeting

The following were noted :-

(i)                 PF/13/1067; Dwelling at 25, Pine Walk – a site meeting had been called by NNDC Planning Committee (12/12) and a decision would be made on 19/12/13. – Noted.

(ii)               PF/13/1202; Extn etc at 1, Springfield Close – permission given – Noted.

(b)    To consider planning applications received since agenda was printed.

None received.

6.  Highways & Footpath matters:

(a)    To receive report re the pond in Beach Lane.

The Clerk informed members that he hoped to have a report from the Environment Agency in time for the next meeting.

The Clerk was instructed to write to NCC Highways regarding an encroaching hedge on a path in Holt Road.

7.  Meetings & Conferences (to receive reports and announcements)

NNDC “Standards Event” at Cromer on 11/12/13 – this was noted but it was still hoped to have a member of the NNDC Monitoring Staff attend a PC meeting.

The Clerk reported his attendance at a Coasthopper consultation meeting.

8.  Allotments:

(a)    To receive report re allotments (RW)

RW reported that things were going well. There was still a number of smaller plots to be sorted out after which the Clerk would send rent invoices.

9.  Village Hall:

(a)    To receive report re Village Hall (PF)

PF reported that the problems with the gate had been rectified and the Christmas lights were now in place and looking good.

(b)    To receive update & consider dangerous trees adjacent to V.Hall.

Only one written quotation had been received following tender requests from three contractors. It was agreed to accept the quote in the sum of £250 from M.Sadler of Glandford who would be instructed to proceed with the work. The Clerk would obtain a copy of his public liability insurance before work commenced.

10. Cemetery & Churchyard:

(a)   To receive verbal report  re work on trees.

The Clerk had still not heard from Norfolk Trees who had been instructed to carry out the work. Members agreed to review this matter at the next meeting.

(b)   To consider request from PCC to have shingle “topped up” on church footpath

It was agreed to carry out this work following a brief report from the Clerk when he stated that Gardenaid had quoted a maximum price of £150. The Clerk would inform the Contractor and the PCC accordingly. The work would be carried out after the tree pruning had been completed (see 10a).

11. Harry Dawson Playing Field:

(a)    To receive report re HDPF (PT).

PT reported that the fence had been completed and there had been a very successful Christmas Bingo.

12. Weybourne Community Fund:

(a)    To receive report re WCF (KM)

The Christmas Tree was being erected in the churchyard tomorrow night. KM had already announced the party dates.

13. To note acknowledgement from IFCA re marine byelaws

A standard acknowledgement had been received stating that responses were being considered and a further reply would follow.

           

14. To receive update re creation of a PC website.

Nothing further to report.

15. To receive update regarding the new village hall scheme/parish plan.

Following last months meeting the Chair asked for members opinions on parish plans and whether it was appropriate to proceed with a plan for Weybourne. KM spoke of the PP as a vision for the future whereby parishioners had more of a say in the control  and development of the village. RW was fairly positive with the idea but other members expressed concerns as to whether this was the way forward for the parish council. TB thought it to be not necessary with Weybourne being too small for a parish plan. DS and PF agreed with TB who also thought that problems such as speeding traffic and parking should be the main concerns of the parish council. PT was not in favour or against a parish plan but wished to be better informed before coming to a decision. With only six members present DS suggested that this should be left until the next meeting when hopefully a full council could make a decision. This was agreed.

16.  To receive General Correspondence (not included in agenda items above)

The following would be circulated :-

(a)    an e-mail update from M.Baker (NCC) re problems on the road to Bodham.

(b)   Dudgeon Offshore Windfarm – Autumn Newsletter.

 

17.  Public Participation (comments/other matters)

No members of the public present.

18.  To confirm date of next meeting – future agenda items.

It was agreed the next meeting would be on Thursday, 2^nd January, 2014 (7.30pm)