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WPC Minutes April 2015
Weybourne Parish Council
Minutes of the meeting held on Wednesday, 1st April, 2015 at the Village Hall, Weybourne, commencing after the Annual Parish Meeting.
Present: Keith Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,
Pat Floyd, Janice Rose, Penny Taylor, Tony Baylis, and the Clerk. Also present was D.Young (NNDC) and six members of the public.1a. To receive and consider apologies
Apologies were received from Peter Gallally. Apologies were also received from
PCSO.Seabrook.1b. To receive Declarations of Interest on Agenda items
No interests declared.2. To approve the minutes of the meeting held 4/3/15.
The minutes, which had already been circulated, were accepted as a true record.3a. Public Participation (requests to speak on agenda items)
Re 11(b) – A parishioner spoke of his sons desire to get a skate ramp built on the HDPF pointing out that villages nearby had them. The boy had also started a small petition. He agreed to forward information to the Clerk.The Chair, with members agreement, took item 13 next. (see minute further on)
3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) the government has amended its National Planning Policy Framework to provide for the building of Starter Homes.
(b) the government has introduced a “duty to co-operate” between neighbouring planning authorities (c) the NNDC cabinet is expected to establish a Corporate Enforcement Board to oversee all enforcement activities.
M.Baker (NCC) – not in attendance.3c. To receive Police Report.
PCSO.Seabrook reported via e-mail :- (a) no recorded crime (b) call received re highway disruption (c) next police surgery will be on 13th April (d) next SNAP meeting will be on 30th April.4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £291.60 (clerks salary), HMRC £16.20 (tax on clerks salary)
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £36.43 (clerks expenses)
Nfk ALC £126.98 (annual sub), Morston PC £7.26 (photocopying),
T.T.Jones Elect £51.20 (light mtce), J.Green £70.00 (payroll servs),
P.Bullimore £359.10 (holiday pay)
The payments, scheduled on the agenda, plus two urgent payments were approved. The urgent payments were as follows :- R.Payne & Sons £900.00 regarding work on the war memorial, and P.Floyd £5.00 for annual parish meeting refreshments.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted by members :-
PF/14/1687: 7 dwellings opposite The Maltings Hotel – application withdrawn.
PF/15/0185: Change in Dormer Window at Field Hse, Sheringham Rd – approved.
Appeal re The Barn, Bolding Way – Appeal dismissed.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re the Marlpit
The Clerk reported that he was still awaiting news re the claim to recover expenses incurred on the Marlpit.
(d) PF/15/0323; Revised siting of works area on land at Weybourne Hope
It was agreed “no objections” to this application.6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
Discussions re WPC’s grant application were due to be discussed by Kari Hege and other senior officers of Statoil at a meeting in the next two weeks.
(b) To receive update/consider vehicle activated sign
The Clerk informed members that WPC had been successful in obtaining a
Norfolk CC Highways grant in the sum of £1600 towards a VAS. Members agreed to go ahead with the scheme and the Chair duly signed the acceptance of offer form. The Clerk would now liaise with the Highways Engineer regarding suitable sites for the sign.
(c) To further consider installation of the new bench seat on Station Rd.
KM informed members that a concrete pad, suitable for the new seat, already existed. He would arrange for the old metal struts to be removed (up to £25). Positioning of the new seat could go ahead soon.
(d) To further consider heavy lorries using Station Road
There had been no further reports re heavy lorries using Station Road. Members would continue to monitor the situation and report to the next meeting.7. Meetings & Conferences (to receive reports and announcements)
No new announcements or reports.8. Allotments:
(a) To receive report re allotments. (RW)
RW reported that the final rent had now been paid. The signs regarding “dog fouling” had been made and would be placed on site soon. WW reported his concerns re the damage to a greenhouse following recent strong winds.9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the electrical work was virtually completed and estimates were being obtained for new doors (front & fire doors).10. Cemetery & Churchyard:
(a) To further consider re-planting of tree near west gate of churchyard.
The Clerk had been informed that the Parochial Church Council, agreed with the PC, and would not be replanting at the west gate to replace the felled turkey oak.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that safety matting needed to be installed around the pirate ship. It looked as if they had found a suitable maintenance man. Replacing the existing safety surfaces with modern rubber matting was being considered and the Clerk was requested to place the matter of the PC contributing towards this expensive scheme on the next agenda.
(b) To consider a skate-park on the HDPF.
There was a lengthy discussion on this matter with the Chair adjourning the meeting at one point to allow the public to speak. It was agreed the Clerk makes enquiries re costs, insurance, public re-action, etc..and report back to members by which time there should be an official response to this request from the HDPF Committee.
A parishioner, with knowledge of such projects, would forward information to the Clerk to assist with his enquiries.12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported that the gates to the field would have drop bolts. The country fayre would be on the spring bank-holiday weekend.13. To further consider Affordable Housing. (talk by NNDC Housing Officer)
The Chair introduced Elaine Ferguson (NNDC Housing Development Officer) who gave a brief talk on the need for affordable housing in the village. She covered topics such as affordable housing providers, the NNDC Planning Policy, developments in areas designated as countryside, exception scheme housing, funding, and the need to consider a scheme for Weybourne. The Chair thanked AF and said that the PC would continue searching for a suitable site.14. To receive update re repairs/maintenance of the War Memorial
The Clerk reported the completion of the work and referred to the improved appearance of the memorial. WW asked whether the stonemasons had used any sort of preservative during their work, and, if not, whether it was required. The Clerk would make enquiries.15. To review/revisit the PC Website
Carried forward to the next agenda.16. To receive General Correspondence (not included in agenda items above)
The Clerk referred to the following which would be circulated :-
NCC Signpost magazine, letter from Voluntary Norfolk re volunteers, CPRE lighting survey report.17. Public Participation (comments/other matters)
A parishioner asked whether there were any plans for a new village hall. PF replied and stated that there was nothing in the pipeline at the moment. There was an enquiry as to whether the vehicle activated sign would need an electrical supply (the Clerk informed the parishioner that it was powered by rechargeable batteries)18. To confirm date of next meeting – future agenda items.
Regulations required the May meeting in an election year to be arranged within a stipulated number of days from the date of the election. The 20th May was agreed. -
WPC Agenda May 2015
Weybourne Parish Council
Annual Parish Council Meeting on Wednesday, 20th May, 2015 at the Village Hall, Weybourne. (7.30pm)
AGENDA
1a. Election of Chairman & Declaration of Acceptance of Office.
1b. To receive and consider apologies
1c. To receive Declarations of Interest on Agenda items
1d. To receive update re PC elections and membership.
2. To approve the minutes of the meeting held 1/4/15.
3a. Public Participation (requests to speak on agenda items)
3b. To receive reports from County & District Councillors.
3c. To receive Police Report.
4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £246.40 (clerks salary), HMRC £61.40 (tax on clerks salary)
Weybourne V.Hall £15.00 (hire of hall), P.Bullimore £40.51 (clerks expenses)
Secret Gardens £152.00 (grass cuts x 2), NNDC £104.00 (cemetery bin empty)
Graphic Edge £22.00 (allotment signs), Aon UK Ltd £1302.21 (insurance prem)
(b) To receive verbal report re donation to Weybourne from Statoil.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
(b) To consider planning applications received since agenda was printed.
(c) To receive update re the Marlpit
(d) PF/15/0489; Installation of ground & chimney antenna (11, All Saints Cl)
6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
(b) To receive update/consider vehicle activated sign
(c) To further consider installation of the new bench seat on Station Rd.
(d) To further consider heavy lorries using Station Road
(e) To consider a “no cold calling zone” for Pine Walk.
7. Meetings & Conferences (to receive reports and announcements)
8. Allotments:
(a) To receive report re allotments. (RW)
(b) To consider additional fencing near the raised allotment beds (JR)
(c) To consider signs warning pet owners re chemical hazards
9. Village Hall:
(a) To receive report re Village Hall (PF)
10. Cemetery & Churchyard:
(a) To consider additional memorial adjacent to War Memorial
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
(b) To receive update & further consider a skate ramp on the HDPF.
(c) To consider financial contribution towards new rubber matting.
12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
13. To further consider Affordable Housing.
14. To receive update re repairs/maintenance of the War Memorial
15. To review/revisit the PC Website
16. To receive General Correspondence (not included in agenda items above)
17. Public Participation (comments/other matters)
18. To confirm date of next meeting – future agenda items.Clerk: P.Bullimore, 24, Beech Ave., Sheringham, NR26 8NS (01263 822864)
14/5/15 beestonpc@btinternet.com
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Weybourne PC Minutes January 2015
Weybourne Parish Council
Minutes of the meeting held on Wednesday, 7th January, 2015 at the Village Hall, Weybourne, commencing at 7.30pm
Present: Keith Morley (Chair), Walter Wood, Robin Woodhouse, Pat Floyd,
Janice Rose, Tony Baylis and the Clerk. Also present was David Young (NNDC).
1a. To receive and consider apologies
Apologies were received from M.Rayner, P.Gallally, and P.Taylor.
1b. To receive Declarations of Interest on Agenda items
No interests declared.
2. To approve the minutes of the meeting held 3/12/14.
The minutes, which had already been circulated, were accepted as a true record.
3a. Public Participation (requests to speak on agenda items)
No members of the public present.
3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) NNDCs fees and charges for services had increased by approx. 2.5% (excl. car parking, markets & beach huts).
(b) the relaxing of the affordable housing criteria had been extended for a further year (c) Cabinet had agreed in principle to transfer the Sheringham Information Centre and public toilets to the Nth Norfolk Railway (d) a range of powers had come into force regarding anti-social behaviour (e) council is considering ways to mark the centenary of the start of WW1 and have received a wrought iron sculpture which is to be installed on land at the front of the council offices. (f) the new engine sheds at Weybourne station did not need planning permission – see 6d.
3c. To receive Police Report & note the PCSO Partnership Scheme.
An e-mailed report stated that there had been no recorded crimes since the last meeting. The Clerk referred to the new PCSO.Partnership Scheme and after summarising the situation it was agreed to circulate the paperwork to members.
4. Finance:
1. To approve invoices for payment:-
P.Bullimore £286.20 (clerks salary), HMRC £15.00 (tax on clerks salary)
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £40.50 (clerks expenses)
Morston PC £49.00 (SLCC sub), Holt & Communities First Response £97.50 (defib)
The payments, scheduled on the agenda as above, were approved.
2. To note & consider Budget/Precept for 2015-16. ****
Members agreed to use the Clerks draft budget and notes as a basis for discussion. Referring to the notes the Clerk reminded members that capping or restricting parish and town councils budgets is always a possibility during the governments austerity measures. He also referred to the grant offered by NNDC in respect of the council tax support scheme. The projected bank balances for March 2015 looked good and therefore reasonable reserves would be in place for the next financial year. Members needed to bear in mind that a contested election in May, 2015 was a possibility and items such as a vehicle activated sign (already being discussed) and further tree work would need to be taken into account (the draft budget only reflected revenue expenses/general running costs). The Chair stated that he was happy with the Clerks estimates and thought it was worth considering a small reduction in the precept for 2015-16. PF thought it wiser to leave the precept as last year as did RW and WW.
TB thought it was worth considering a small reduction but after further discussion it was agreed to keep the precept at £15,000 and accept the grant from NNDC (£1053).
The Chair and two members duly signed the Precept Form which the clerk witnessed and would forward to NNDC.
5. Planning:
1. To note information/decisions received from NNDC since last meeting
The following was noted :- The Barn, Bolding Way – there is an appeal against NNDC refusal for the continued use of land as a camp site and retention of the amenity block.
2. To consider planning applications received since agenda was printed.
None received.
3. To receive update re the Marlpit
The Clerk was still waiting for written confirmation that the Marlpit is in the custodianship of NNDC.
4. PF/14/1578: Erectn of Extn with Balcony at Flat 6, Weybourne Hall (circ)
Members agreed to object to this application because of overdevelopment. They thought that the extension/balcony was out of keeping with the Hall and they had concerns with privacy issues.
6. Highways & Footpath matters:
1. To receive update re the pond in Beach Lane.
The Clerk and the Chair had still not received replies to their enquiries.
2. To receive update re vehicle activated sign
The Clerk informed members that a grant application had been submitted to NCC in the sum of £1600 (50% of estimated costs). Decisions would not be announced by NCC until March/April 2015.
3. To consider the maintenance of the bench seat on Station Rd
It was agreed to purchase a new bench seat from Glasdons UK Ltd. (Elwood bench seat in Dark Oak) at a cost of approx. £600.
4. To consider parking adjacent to steam railway station
D.Young (NNDC) had already informed members earlier that the new shed did not need planning permission and there seemed little that the planners could do in respect of the parking problems. The Chair agreed to follow up his email to the adjacent land owner regarding the use of his field.
7. Meetings & Conferences (to receive reports and announcements)
There would be a NNDC “Wider Engagement “ meeting on 4th Feb – noted.
8. Allotments:
1. To receive report re allotments. (RW)
RW had nothing to report.9. Village Hall:
1. To receive report re Village Hall (PF)
PF informed members that they had welcomed a new committee member who would be dealing with grant aid for future projects.
10. Cemetery & Churchyard:
1. To consider re-planting of tree near west gate of churchyard.
The Clerk was instructed to contact the PCC to enquire whether leaving the space and not planting a new tree enhanced the view of the churchyard as you approached from the west. Members thought this to be the best option.
11. Harry Dawson Playing Field:
1. To receive report re HDPF (PT).
KM reported that the erection of the new equipment was progressing.
12. Weybourne Community Fund:
1. To receive report re WCF (KM)
A copy of the WCF accounts had been supplied to members and were acknowledged. KM reported that the childrens party had gone well and they were looking forward to the senior citizens event.
13. To receive update re new contract for the Clerk
Following the circulation of the draft contract various queries were settled and it was agreed that the Chair be authorised to sign the revised version on behalf of the PC.
14. To receive update re repairs/maintenance of the War Memorial
The Clerk hoped that further work (2nd spraying) would be carried out soon – noted.
15. To receive update & further consider car parking in the village.
It was reluctantly agreed to remove this item from the agenda.
16. To review/revisit the PC Website
Members pictures would be uploaded to the site soon.
17. To receive General Correspondence (not included in agenda items above)
The Clerk reported on the following which would be circulated :- Letter from Natural England re the Coastal Access Path, Dudgeon Newsletter, and various from NALC.
18. Public Participation (comments/other matters)
No public in attendance.
19. To confirm date of next meeting – future agenda items.
This was confirmed for Wednesday, 4th February, 2015. (7.30pm) -
WPC Minutes November 2014
Weybourne Parish Council
Minutes of the meeting held on Wednesday, 19th November, 2014 at the Village Hall, Weybourne, commencing at 7.30pm
Present: Keith Morley (Chair), Peter Gallally, Mike Rayner, Robin Woodhouse,
Pat Floyd, Tony Baylis and the Clerk. Also present were four members of the public.1a. To receive and consider apologies
Apologies were received from J.Rose, W.Wood, and P.Taylor. Apologies were also received from M.Baker (NCC) and D.Young (NNDC).1b. To receive Declarations of Interest on Agenda items
No interests declared.2. To approve the minutes of the meeting held 1/10/14.
The minutes, which had already been circulated, were accepted as a true record.3a. Public Participation (requests to speak on agenda items)
Members of the public requested to speak on item 6(f) and with members permission the Chair adjourned the meeting and took this item next. See appropriate minute at 6f.3b. To receive reports from County & District Councillors.
** M.Baker (NCC) had sent his apologies.
** D.Young (NNDC) reported on the following via e-mail :- (a) a meeting for prospective District Councillors – people wishing to stand in the May, 2015 elections (b) NNDC Legal Team had won a further award (c) the Cabinet was going out to tender for offers to run the Sheringham Tourist Information Office & nearby toilets. (d) the Cabinet would make a decision re the Cromer Market location at its next meeting. (e) NNDC are changing bankers (leaving Co-op; joining Barclays) (f) the full Council are expected to agree to recording meetings following a change in legislation.3c. To receive Police Report
PCSO.Seabrook had reported via e-mail :- There had been two recorded crimes since the last meeting. The next Police Surgery would be on 23/11/14.4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £286.20 (clerks salary), Anglian Water £101.61 (allotment water),
T.T.Jones Electrical Ltd £49.96 (qtly maintenace charge),
Weybourne V.Hall £35.00 (hire of hall), P.Bullimore £49.60 (clerks expenses)
Secret Gardens £152.00 (grass cutting), HMRC £15.00 (tax on clerks salary)
GraphicEdge £23.40 (signs), M.Sadler £320.00 (tree work at Marlpit)
** The payments scheduled on the agenda, plus one urgent payment, were approved. The urgent payment was as follows :- Royal British Legion £30.00 (donation/wreath)
(b) To consider financial assistance towards village defibrillator
It was suggested that an approach be made to the WCF to assist with the financing of a new battery required for the defibrillator. It was hoped that the cost (£195) could be split 50/50 between the WCF and the PC. Members agreed to pay the total cost if the WCF Committee could not contribute.5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following were noted :-
PF/14/1004; Biomass Boiler at The Ship, The Street – permission given.
PF/14/1146; Extensions at 4, All Saints Close – permission given.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To receive update re the Marlpit (meeting with planners re afford.housing)
The Chair reported on his meeting with the NNDC Affordable Housing Officers. However, searching through old parish council records, it would appear that the PC does not own the land but it is in the custodianship of NNDC as a “surveyors allotment”. The Clerk informed members that this needed further investigation and he would report back to members as soon as clarification had been obtained from NNDC.6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
There was still no reply regarding a request for assistance with management costs.
(b) To receive update re road safety nr.steam railway station (vehicle act.sign)
The Clerk informed members that a basic VAS costs £2,800 but with extras such as posts and brackets estimated the final cost to be around £3,200. The signs can accommodate varying speed limits. The NCC Highways Engineer (S.White, N.Nfk) is now responsible for agreeing all matters relating to these signs including sites etc..and the Clerk was instructed to liaise with him and put together a grant application for the NCC Highways Partnership Scheme 2015-16.
(c) To receive update re trees on west boundary of the Marlpit
All work had been completed – invoice approved at 4(a).
(d) To note visit of NCC Highways Rangers.
It was noted that the Rangers were in the village week commencing 1/12/14.
(e) To consider the maintenance of the bench seat on Station Rd
PF was still to make enquiries with a local tradesman regarding repairs but the Clerk was asked to obtain prices regarding a new “eco-friendly seat” in case members considered it more economic in the long term to purchase a new seat.
(f) To consider parking adjacent to steam railway station (PF).
The Chair adjourned the meeting and went on to summarise the situation and invited members of the public to speak on this matter. Due to the closure of a piece of land adjacent to the railway station parking had become a problem. KM understood the land owners position and reminded members that the use of his land was gifted to parishioners and rail users. A business owner and a parishioner both spoke of the problems now being experienced and highway safety was also being compromised.
It was asked whether the steam railway could keep expanding (a large engine shed had been erected recently) without much regard as to whether there was sufficient parking for their customers. The Chair suggested that this matter would have to be drawn to NNDC’s attention. PF, who had placed this item on the agenda, hoped that the old car park could remain open and disclaimer signs erected regarding the use of the land. PF also thought that the steam railway should be involved as their customers used this land regularly. TB queried whether council tax monies should be spent on what was mainly for the benefit of rail users. After much discussion the Chair re-opened the meeting and it was agreed that he approaches the land owner with a view to leasing the land and the Clerk contacts D.Young (NNDC) who could make enquiries with the planning department about the recent building at the station and the apparent loss of car parking spaces on their premises.7. Meetings & Conferences (to receive reports and announcements)
Nfk.Coast Partnership – meeting re storm surges – Blakeney, 28/11 – KM,PG attend
NNDC Parish Council Forum – Bodham 24/11/14 – noted.8. Allotments:
(a) To receive report re allotments. (RW)
RW asked members to consider the situation whereby non-parishioners were using an allotment. In the first case it appeared that the tenant had left the village and another person was cultivating it, and in the second case the users lived outside the village. It was agreed the Clerk informs both parties concerned that arrangements are now terminated due to parishioners now waiting for allotments. It was confirmed that allotments, from this point in time, were strictly allocated to parishioners only.9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported further problems with the electrics. She was hopeful that recruits for the management committee might be able to assist with fund raising and grant applications.10. Cemetery & Churchyard:
(a) Update re signs in churchyard & cemetery re WPC responsibilities.
Two signs were in place adjacent to the churchyard and a further sign was to be placed at the cemetery entrance.11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
KM reported that erection of the new equipment was progressing.12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported that the Annual Accounts had been adopted at the AGM and a copy for the PC would be available soon.13. To receive update re new contract for the Clerk
The Chair reported that he had completed a draft contract to which the Clerk was just adding some remaining details. The Clerk said that the draft contract would be circulated.
14. To receive update re repairs/maintenance of the War Memorial
The second phase of spraying was now to be carried out in December. A hand-clean of the whole memorial would then complete the work. All the work was subject to suitable weather conditions.15. To receive update & further consider car parking in the village.
There was no further update but it was agreed to keep this matter on the agenda.16. To receive update re request to NNDC for residents free parking on the Beach Lane car park
Another negative response had been received from NNDC. It was agreed to remove this matter from the agenda.17. To review/revisit the PC Website
Pictures of members to be uploaded would be taken next month18. To receive General Correspondence (not included in agenda items above)
The Clerk reported on the following which would be circulated :-
Poster re Free Legal Advice at Merchants Place, Cromer (to go on n/board)
Information re the Weybourne Heating Oil Club.
Letter from N.Lamb MP re review of Annual Village Tour.19. Public Participation (comments/other matters)
Members of the public had left the meeting.20. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 3rd December, 2014 (7.30pm)
It was noted that a decision re the Budget/Precept 2015-16 could be made at the
January, 2015 meeting. -
WPC Minutes September 2014
Weybourne Parish Council
Minutes of the meeting held on Wednesday, 3rd September, 2014 at the Village Hall, Weybourne, commencing at 7.00pm
Prior to the meeting there was a presentation by the NNDC Monitoring Officer re Declaring Interests & the Code of Conduct
Present: Keith Morley (Chair), Walter Wood, Peter Gallally, Mike Rayner,
Robin Woodhouse, Pat Floyd, Janice Rose, Tony Baylis and the Clerk. Also present were D.Young (NNDC), M.Baker (NCC), and six representatives from NNDC regarding the presentation on Interests and the Code of Conduct (D.Johnson, Monitoring Officer, Hilary Cox, Chair of the NNDC Standards Committee, Emma Denny, NNDC Democratic Servs., and three Standards Committee members) – all six representatives left before the Chair opened the meeting at 1a.1a. To receive and consider apologies
Apologies were received from Penny Taylor and PCSO.Seabrook.1b. To receive Declarations of Interest on Agenda items
No interests declared.2. To approve the minutes of the meeting held 6/8/14.
The minutes, which had already been circulated, were accepted as a true record.3a. Public Participation (requests to speak on agenda items)
No members of the public present.3b. To receive reports from County & District Councillors.
M.Baker (NCC) reported on the following :- (a) NCC had started work in September on their budget and further government reductions had already been announced. – it was hoped to produce a draft budget in late November/ early December with full council discussions in January, 2015. (b) MB noted that signage had been moved nearer the steam railway bridge and road “slow” markings were soon to be carried out.
D.Young (NNDC) reported on the following :- (a) changes to the new individual electoral registration (b) Planning meeting at Cley (open to all councillors) re modern designs in traditional/old areas. – he hoped WPC would be well represented.
D.Young left the meeting at this point.3c. To receive Police Report
PCSO. Seabrook submitted a report via e-mail which would be circulated.4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £286.20 (clerks salary), Anglian Water £37.65 (allotment water),
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £37.80 (clerks expenses)
Secret Gardens £114.00 (grass cutting), HMRC £14.40 (tax on clerks salary)
** The payments, scheduled on the agenda, were approved.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
There had been a “prior notification” re an extension to an agricultural building at Home Farm, Holt Road. – noted by members.
(b) To consider planning applications received since agenda was printed.
None received.
(c) PF/14/1004; Installation of Biomass boiler etc at The Ship, The Street.
The Chair summarised what was proposed at The Ship and it was agreed to support this application.6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
The Clerk reported that Norfolk Rivers Trust were due to visit the site tomorrow. Money to cover the management costs of the project needed to be found and another communication had been sent to Dudgeon Windfarms hoping that they will give financial assistance as well as instructing their contractors to carry out the work.
(b) To receive update/consider road safety nr.steam railway station and bridge.
A negative reply had been received from NCC Highways regarding any major works being carried out following the site meeting on 14/8/14. However work on signage as well as changes in road markings were in the process of being completed. The Chair summarised NCC Highways reply, but members agreed to keep this matter on the agenda with the Clerk being instructed to investigate costs of vehicle activated speed signs (VAS) following a suggestion from PF. Other areas that might be investigated in the future included “sleeping policemen” as suggested by MR.
(c) To receive update re trees on west boundary of the Marlpit
M.Sadler had been instructed to carry out the work a.s.a.p.
(d) To consider parking on verges in the village (JR)
It was agreed that parking on the verges was tolerated by the agencies involved unless excessive damage was caused, or highway visibility problems arose (these were dealt with by NCC Highways and the Police respectively). Following discussion councillors agreed to observe what was going on in the village and consider the matter further at the next meeting.
(e) To consider the maintenance of the bench seat on Station Rd (KM)
Speaking from past experiences the Clerk informed members that parish councils usually took on the long term maintenance of gifted bench seats. KM would speak with members of the donor family and report back to members.
(f) To consider future use and maintenance of the Marlpit.
The Clerk informed members that grant monies were usually for specific projects and not for day to day maintenance of land. It was agreed to bring this matter back to the agenda in three months time following a suggestion from TB.7. Meetings & Conferences (to receive reports and announcements)
The AGM of the Mid-Norfolk CAB would be on 17/9/14 at Swaffham – noted.8. Allotments:
(a) To receive report re allotments. (RW)
RW reported that all was well and he had two people on the waiting list which he hoped would be solved with a possible termination in the near future. A brief discussion followed re future tenants being parishioners (on the electoral roll).
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported her concerns regarding the building in general as the village hall was now many years old and needed work carried out in many areas. She referred to a complete overhaul of the electrics, repairs to the floor and re-decoration as examples of what faced the village hall committee. Financial assistance/grant aid was required as fund raising in the usual manner would not cover the projected future expenditure. She was looking for new committee members and in particular a person who might take on the job of applying for grants etc…10. Cemetery & Churchyard:
(a) To consider sign in C’Yard re PC’s financial responsibilities re the C’Yard.
Members agreed that a sign in the churchyard and at the cemetery were appropriate and the Clerk was instructed to approach the PCC for their views and obtain ideas for the materials to be used as well as the wording on the signs.11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had offered her apologies.
(b) To receive update re damage to fence on playing field.
The Clerk read the letters sent to A.Roper from Eastlaw regarding (a) his Freedom of Information Act request, and (b) the position of the PC re the ownership/rights of the land in the corner of the HDPF. The Chair summarised the situation and hoped the matter was now resolved.
KM referred to twitchers using binoculars/cameras at the HDPF which had involved the Police.- noted.
KM read a letter from the secretary of the HDPF re the position regarding installation of the new equipment – noted.12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
KM reported that the Fun Day on the 24th August had been very successful.
PF congratulated members of the WCF on the appearance of the field.13. To note position re new contract for the Clerk
A draft contract was nearing completion.14. To receive update re repairs/maintenance of the War Memorial
The contractors would be returning soon. The scaffolding, queried by members, was to be used at the latter stages of the work.15. To receive update & further consider car parking in the village.
It was agreed to keep this matter on the agenda and members would, in the meantime, have a look at the Marlpit.16. To receive update/consider submitting a request to NNDC for residents free parking on the Beach Lane car park
A second letter had been sent to NNDC and a reply was awaited.17. To receive General Correspondence (not included in agenda items above)
The Clerk reported on the following which would be circulated :-
Information re “Kickstart” – a moped loan scheme.
E-mail from D.Young re CAB opening times in Sheringham.
Electoral registration changes letter and poster.18. Public Participation (comments/other matters)
No members of the public in attendance.19. To confirm date of next meeting – future agenda items.
This was confirmed for Wed. 1st October, 2014 (7.30pm)
