Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 4th April, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Janice Rose, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, and the Clerk. Also present was David Young (NNDC).

1a. To receive and consider apologies
No apologies.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9(b) and RW, WW, PG, and RG declared a non-pecuniary interest in 5(e).

2. To approve the minutes of the meeting held 7/3/18.
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No members of the public in attendance.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) following a recent by-election the make-up of the council is Conservatives 22, Lib.Dem 18, and Independents 8.
(b) Boundaries Commission Review has reduced the number of councillors from 48 to 40 (c) Overview & Scrutiny Committee has supported the new Asset Management Plan which includes £2m for the acquisition of commercial property. (d) Full Council agreed to seek the elimination of the use of single-use plastics (e) Deep History Coast to be placed on Coastal Forum agendas in future (f) have asked NNDC to take on formal responsibility for the northern end of Beach Lane (g) investigations are ongoing re the additional unit at Weybourne Holiday Park.
PG thanked DY and SB for their work regarding the Weybourne Concessions.

3c. To receive Police Report.
A “Cluster” newsletter had been circulated.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £35.78 (clerks expenses)
E-on £47.95 (electricity), Morston PC £4.20 (photocopying)
The payments, as scheduled on the agenda, plus two other payments, were approved.
The other payments were as follows :- PF Gardening & Home Maintenance £45.00 (treatment of weeds at cemetery and P.Bullimore £359.10 (holiday pay 2017/18).

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
PF/18/0359; Roof Lights, 25a Pine Walk – Approved – Noted.

(b) To consider planning applications received since agenda was printed.
None received.
(c) To note/consider the NNDC “Weybourne Concessions”
Two concessions had been notified to the PC on 12/3/18 and the Chair immediately contacted members who agreed to instruct the Clerk to write to NNDC expressing the PC’s concerns. The decision by NNDC appears to have been reversed. PG stated that he hoped there would be consultation on such matters in the future.
(d) To receive update re Hornsea Windfarm.
DH, who had attended a recent meeting at the NNDC offices, reported that he was surprised and disappointed to learn that lorries carrying plant and materials would be coming through the village after leaving Sheringham on the A149. He considered it to be a waste of time objecting but hoped the village would be suitably compensated. The decision whether the cable would carry AC or DC was still uncertain. This was noted by members. Following a request from BBC Radio Norfolk it was agreed that DH and the Chair would represent the PC and speak on this subject for a forthcoming programme.
(e) To receive update re Affordable Housing
Officers from NNDC had visited the village and looked at the sites (north-west corner of the Community Field, western end of the allotments, and the Marlpit on the A149).
They had preferred the allotment site and would be talking to planners. They hoped, that if a project was to proceed, this may be led by a “community group” from the village.
(f) To note PC’s responses to PF/18/0467 and PF/18/0441.
The PC had “no objections” to both applications – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
An email had been received stating that another meeting will be called as soon as a response from the Environment Agency had been received regarding possible work they might carry out.
(b) To receive update re white line in Church Street
Nothing further to report since the last meeting
(c) To note Norfolk CC grant re “gates” on A149 near cemetery.
The bid for a Highways Partnership Grant had been successful. It was agreed to proceed with the gates and the Chair duly signed the agreement which would be returned to Norfolk CC along with a cheque in the sum of £1,000 being the parish council share of the estimated cost (scheme was a 50/50 project).
(d) To note/consider the return of the four wheel rubbish cart from parishioner
It was agreed to donate the rubbish cart to the Weybourne Community Fund and RW would make arrangements for its collection.

7. Meetings & Conferences (to receive reports and announcements)
GDPR training would be on 23/4/18 in Morston – PG, RG, and PF hoped to attend.
Norfolk CC Roadshow was on 24/4/18 in Diss – Noted.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that some “clearance work” was still outstanding and vacant plots were available.
9. Village Hall:
(a) To receive report re Village Hall (PF)
PF informed members, as she had other hall users, that she had resigned as Chair to the WVHMC. She would remain as Bookings Secretary but only on a temporary basis. Noted.
(b) To note/consider letter from Village Hall Management Committee (attached)
Members welcomed the spirit of the letter from the WVHMC dated 24th March, 2018 and instructed the Clerk to reply stating that the PC was keen to have a good operating relationship. However members disagreed with the second part of the sentence in the third paragraph which was contrary to the legal advice from the PC’s solicitors. A copy of that advice had been given to the WVHMC via D.Heley.

10. Cemetery & Churchyard:
(a) To consider a sign re parking in cemetery lay-by.
The request had been received from a cemetery user but after discussion it was agreed not to proceed.
(b) To consider repair of roadside & verge adjacent to cemetery lay-by.
The Clerk was instructed to request that NCC Highways repair the potholes and highways edge. They would also be asked to clear dirt and debris from the northern side of the A149 which was left following snow clearance work.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that the first grass cut had been carried out and on a successful bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the Easter Egg Hunt had gone well in spite of poor weather. The quiz had also been successful. The Country Fayre would be held in May.

13. Governance: (a) To receive update re new Data Protection Regs
A Privacy Statement/Promise would be drafted for members to consider at next months meeting. This would be combined with a Consent Form. Noted.

14. To receive General Correspondence. (not included on agenda)
The Following was noted (a) request from parishioner to move dog bin in the car park; DY to deal with (b) update from parishioner re white line in Church St (c) NNDC letter re Boundary Review (d) NCC letter re this seasons grass cutting subsidy
(e) Letter from Age UK Norfolk requesting financial assistance; negative reply as agreed.

15. Public Participation (comments/other matters)
DH offered his apologies for the next two meetings.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday 2nd May, 2018 and would follow the Annual Parish Meeting which would start at 7pm.
The Election of the Chairman would be the first item on the PC agenda.

WEYBOURNE ANNUAL PARISH MEETING
3rd May, 2017. – Village Hall, Weybourne

MINUTES

Present: Councillors R.Woodhouse, W.Wood,, P.Floyd, P.Gallally, .R.Gallally, J.Rose, P.Taylor, – D.Young (NNDC), 20 members of the public, and the parish clerk.

As J.Rose had resigned as Chair to the Parish Council the meeting agreed that P.Gallally chairs the parish meeting.

1. Chairmans welcome and apologies for absence.
The Chair welcomed everybody to the meeting and received apologies from A.Crawford, M.Baker (NCC), and PCSO.Jonas.

2. Minutes of the meeting held 4th May, 2016
These were accepted as a true record.

3. Chairmans Annual Report.
Past Chair, Janice Rose, gave an annual report and spoke on the following :-
(a) It was a productive year with meetings well attended by councillors
(b) A.Crawford was co-opted following the resignation of long serving M.Rayner
(c) A satisfactory audit report for 2016 had been received.
(d) The precept for 2017/18 was fixed at £15,000.00
(e) A grant of £5,000.00 was given towards the village hall refurbishment
(f) A new bench seat had been installed in Station Road.
(g) Refurbishment of the bus shelter area was ongoing.
(h) The PC continues to maintain the churchyard, cemetery, playing field etc.
(i) The allotments have been well maintained
(j) The PC now maintains a website.
(k) Parking near the steam railway station remains a problem.
(l) Planning issues play a significant part at meetings; thanks to D.Young, NNDC
(m) Thanks to the Clerk for his guidance etc.
(n) Questions were invited from the meeting.

4. Parish Matters.
The Chairman invited questions and comments from the floor which included the following :-
(a) A parishioner enquired re councillors attendances and the Clerk stated that the minutes were the record.
(b) Concerns regarding what the PC was “actually doing” and the Chair stated that if people have concerns they should attend meetings.
(c) Further discussion re dangers at the steam railway bridge. The Chair stated that the PC was regularly talking to NCC Highways, the Police, and the Steam Railway Manager. It had been agreed that the Police, liaising with the Steam Railway, would “cone off” certain areas at busy times to improve safety.
(d) Concerns re the new Dong Energy Windfarm. Members had attended meetings at the NNDC offices and would be doing everything to alleviate the problems associated with the work for businesses and parishioners. A close eye was being kept on the proposed cable routes.
(e) Update re the pond in Beach Lane.
(f) Parishioners were concerned with speeding in the village and asked if further work could be carried out to stop speeding drivers. Weybourne already had many speed limit signs as well as the vehicle activated sign that was used in various locations. Some parishioners agreed to form a “speed checking team”and the PC would continue to look at ways to solve the problems which occurred in all towns and villages.

The Chair asked parishioners to attend meetings or get in touch with the Clerk or Chairman if they had got a matter they wished the PC to discuss.

5. District Councillors Annual Report.
D.Young reported on the following :- (a) Devolution proposal had been shelved (b) The Local Govmt Boundary Commission had announced changes which included reducing the number of councillors at NNDC from 48 to 40 and changing some ward areas (c) Three senior officers had left NNDC and two remaining senior officers now shared the post of CEO. (d) NNDC was budgeting for a surplus in 2017/18 (e) Planning applications would no longer be in paper form and parish councillors would now have to go on-line to refer to them (f) It seems inevitable that the cables for Hornsea Three Windfarm would make landfall in the Weybourne area. The construction was due to start in 2022. (g) NNDC had recently been allocated £2.4m from the Governments Community Housing Fund. Weybourne would be suitable for Affordable Housing if sites could be found. (h) Update re 25 and 25a Pine Walk planning applications; understood why the PC were disappointed with the outcomes todate.

County Councillors Annual Report
M.Baker (NCC), had offered his apologies to the meeting.

6. Police Annual Report.
Received via email it stated that there had been 66 calls to the police during the past year and 8 recorded crimes in the parish. The next SNAP meeting was on 18/5/17.

7. Any Other Business:
The Chair invited people to stay on for the Parish Council meeting which follows the parish meeting.

The meeting closed at 8.05pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th March, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Peter Gallally, Ruth Gallally,
Robin Woodhouse, David Heley, Andy Crawford, Penny Taylor, & the Clerk. Also present were S.Butikofer (NCC), and four members of the public.

1a. To receive and consider apologies
Apologies were received from D.Young (NNDC) and the Police (PC Gower-Smith).

1b. To receive Declarations of Interest on Agenda items
PF and DH declared a non-pecuniary interest in 9b, and PG, RG, RW, and WW declared a non-pecuniary interest in 5e.

2. To approve the minutes of the meeting held 7/2/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported via email on the following :- (a) John Lee had been elected Leader of NNDC following the resignation of Tom Fitzpatrick. (b) the NNDC reserves will be used to fund the following:- £400k for market town initiatives, £45k to support community and public transport initiatives, £55k for homelessness and rough sleepers, and £86k for social prescribing.
c) £2m Property Investment Fund to be set up (d) Police had just published their proposals to increase their precept (e) the NNDC Budget was agreed which included a small increase.
*** S.Butikofer (NCC) reported on the following :- (a) Statistics on injuries to children were getting worse; road safety etc.. (b) in spite of cross party support against it the Police were still looking to take on responsibility for the Fire Service. (c) money from 2nd homes council tax will not be coming back to NNDC after this financial year (d) awareness re scams; please report to the CAB (e) attending meeting to save mobile libraries (f) the increase in members allowances was being donated to charity by Lib.Dem. members (g) the coasthopper service looked safe.

3c. To receive Police Report.
PC.Gower-Smith reported via email :- (a) one theft and one drug related incident had been reported to police in the last month (b) the SNAP priorities were criminal damage in Holt and youth engagement in Briston area.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £33.14 (clerks expenses)
E-on £53.10 (electricity), Anglian Water Business £47.82 (water; allotments)
Nfk Parish Training & Support £150.00 (sub), Information Commissioner £35.00
*** The payments, as scheduled on the agenda, were approved.
(b) To consider contract for electricity (street lighting)
The Clerk reported to members and had concluded that as standing charges would come into play if a new contract was negotiated, this meant overall the total cost would be higher.The price per kilowatt hour would come down but savings would be outweighed by the introduction of standing charges. Members agreed to stay with the current arrangement with E-on on the variable rate.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
The following, received from NNDC, was noted by members :-
PF/18/0159; Extn etc at 17, Beck Close – Approved.
Appeal to be re-determined re Wind Turbine at Pond Farm, Bodham.
(b) To consider planning applications received since agenda was printed.
None received.
(c) To note PCs response to PF/18/0159; Extension at 17, Beck Close.
The PC’s response re PF/18/0159 was “no objections”.
(d) To receive update re Hornsea Windfarm.
The February Newsletter had been received. Nothing else had been received in writing.
(e) To receive update re Affordable Housing
The map, with suggested sites, received from and drafted by the NNDC Housing Enabler, was discussed. It was agreed the Clerk informs NNDC that the PC would like to progress the site on the Community Field (members of the WCF Committee did not vote). He was also asked to request that they consider the western end of the allotments and the Marlpit on the A149.
(f) To receive update re “paperless” planning consultation system.
The Clerk had attended a Review/Workshop regarding the new system and he reported that it was “here to stay”. The PC’s best option was to try and obtain paper plans from the agents or architects if they were required by members. Noted.
(g) To consider PF/18/0359; 3 Roof Lights at 25a, Pine Walk.
It was agreed to object to this application because of concerns re overlooking. The Clerk would inform NNDC accordingly and request that obscured glass is used if the application was approved.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
No further news since the last meeting.
(b) To receive update re white lines at western end of Station Rd & Church Street
The Station Road line had been completed and the decision re Church Street was still to be made and would be carried forward to the next agenda.

7. Meetings & Conferences (to receive reports and announcements)
(a) Members agreed to support the training night regarding Data Protection Regs being held at Morston on 23/4/18 (PG, RG, PF, and DH to attend).
(b) Talk re Cromer Shoal Chalk Bed – Hilary Cox attend Annual Parish Meeting.
(c) Clerk had attended a workshop on Neighbourhood Plans and as Weybourne would not be a growth village in the new NNDC Local Plan it appeared not to be necessary to embark on producing a neighbourhood Plan.
8. Allotments:
(a) To receive report re allotments (RW)
RW reported that several allotments were vacant. Members agreed he approaches E.Farrow re clearing and tidying these sites.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the decorating had been completed and that the treatment of the floor was the next priority. She informed members that she had resigned her position as Chair of the Village Hall Management Committee but would still continue as bookings secretary on a temporary basis.
(b) To receive update re legal/financial responsibilities for V.Hall
There appeared to be confusion as to what the V.Hall Management Committee wanted from the PC going forward and it was suggested that this had come about because of the wording in some earlier PC minutes. A discussion regarding the financial responsibilities for the village hall also raised differences of opinion and DH suggested that a “cooling off” period would be appropriate.

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
Reimbursement for the repairs had been received from the insurers (£744.10)

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported on a safety inspection when only minor repairs had to be carried out.

12. Weybourne Community Fund: To receive report re WCF (RW)
Forthcoming events were the Quiz, Easter Egg Hunt, and Country Fayre.

13. Governance: (a) To receive update re new Data Protection Regs
The GDPR Policy was agreed and adopted and would be put on the website.

14. To receive General Correspondence. (not included on agenda)
The following were noted:- NNDC letter re new cemetery bin charges and Brochure from HAGS re playground equipment.

15. Public Participation (comments/other matters)
DH was looking for old history records of The Maltings (prior to 1700)

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 4th April, 2018 – 7.30pm.
The Annual Parish Meeting would be on 2nd May, 2018 (7pm) and would be followed by the Annual Council Meeting.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 7th February, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Walter Wood, Robin Woodhouse, Penny Taylor, and the Clerk. Also present were D.Young (NNDC), S.Butikofer (NCC), and five members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally, R.Gallally, D.Heley, J.Rose,
and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF declared an interest in 9b, and RW declared an interest in 8a.

2. To approve the minutes of the meeting held 3/1/18
The minutes, which had already been circulated, were agreed as a true record.

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) the NNDC Budget for 2018/19 is forecasting a surplus of £748k (b) the Big Society Fund should receive £410k from Norfolk CC (c) the proposal to spend £200k pa. for extra police officers was not recommended as there is no financial benefit to NNDC (d) report into the deaths of dogs on local beaches showed that they died of paralytic shellfish poisoning. (e) NNDC is to challenge the Planning Inspectorates decision not to hold a public enquiry re the Bodham wind turbines (f) Eastlaw, the in-house legal team, shortlisted for a national award (g) the Governments subsidy scheme for Broadband has been extended.
*** S.Butikofer (NCC) reported on the following :- (a) NCC Bus Subsidies were not being cut (b) gritting has also been protected and the Coasthopper bus service is safe (c) the Government has offered NCC £2m more for Adult Social Care (d) the Police Precept is rising; £12 for a Band D property (e) 2nd homes council tax will not be coming back from NCC next year (f) the Police Commissioner was still looking at taking over responsibility for the Fire Service.

3c. To receive Police Report.
No individual parish report received. News being received via the “Cluster” newsletter.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.89 (clerks salary), HMRC £62.00 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £31.84 (clerks expenses)
E-on £53.10 (electricity), B/Regis PC £46.33 (sub), D.Heley £14.63 (gate latch),
Morston PC £6.66 (photocopying)
*** The payments, as scheduled on the agenda, were approved (see above).
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
PF/18/0159: Single storey rear extension at 17, Beck Close.
It was hoped to circulate papers if they could be obtained from the applicants agent. The Clerk would also email members in order that they could go on the NNDC website to view this application. Under the new PC policy, members would notify their decision to the Clerk who would notify NNDC of what was the “majority decision”.
(c) To further consider NNDCs “Deep History Coast” survey.
The Clerk would complete the remainder of the survey and notify NNDC accordingly.
(d) To receive update re Hornsea Windfarm.
Nothing further to report.
(e) To receive update re Affordable Housing
A map had been received from NNDC regarding possible affordable housing sites, and although many of them were not suitable, it was agreed to discuss this further when more members were in attendance. This would be on the next agenda.
(f) To receive update re “paperless” planning consultation system.
The Clerk would be attending a Review/Workshop at NNDC on 13/2/18. – Noted.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Report regarding the meeting on 14/12/17, organised by the Norfolk Coast Partnership, had been received and would be circulated.
(b) To receive update re white lines at western end of Station Rd/Church St.
The white line had been corrected/extended into the western end of Station Road. Further consideration was to be given to extending the Church Street line.

7. Meetings & Conferences (to receive reports and announcements)
The following were noted :-
Review/Workshop on the paperless planning system: 13/2/18 – Clerk to attend.
Holt SNAP meeting on 22./2/18.

8. Allotments:
(a) To receive report re allotments (RW)
RW reported that he had 3 plots available. With the ground being very wet there was not much activity on the allotment gardens at present.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that the new slope, approaching the main entrance, had been completed. She stated that the decoration of the toilets would start tomorrow with the main hall next on the agenda. She asked members to note the Indoor Boot Sale on 3/3/18.
(b) To receive update re legal/financial responsibilities for V.Hall
A letter of intent was required from the Trustees (see last months minutes) before the PC could discuss the matter. PF said she hoped to have some news by the next meeting

10. Cemetery & Churchyard:
(a) To receive update re churchyard wall.
The Clerk reported that the lorry owners insurers had been in touch and had requested details of the PCs Bank Account. He hoped that the reimbursement was imminent.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT reported that planters were now in place for the picnic area. She also stated that there had been another good fund raising bingo.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the party for the older people had gone well. He reminded members of the quiz next month which would be followed by the Easter Egg Hunt.

13. Governance: (a) To receive update re new General Data Protection Regs.
The Clerk had emailed members on 21/1/18 and had also circulated paper copies of his report, a suggested policy, and terms of reference. After discussion it was agreed that “WPC recognises its responsibilities under the GDPR and its role as Data Controller, and that the Clerk is appointed as the Data Protection Officer”. The Clerk would adapt the suggested policy, provided by Norfolk Parish Training & Support, which would be circulated/emailed to members for consideration and adoption at the next meeting. There would be a lot of extra work for Clerks regarding this legislation.

14. To receive General Correspondence. (not included on agenda)
Nothing received.

15. Public Participation (comments/other matters)
Parishioners spoke on the following :-
It was good that NCC was not cutting bus subsidies and services will be maintained.
An enquiry re the bus shelter mirror: the mirror had been purchased and would be in place very soon now that work at Abbey Farm was nearing completion.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th March, 2018 – 7.30pm.

Weybourne Parish Council
Minutes of the Parish Council Meeting held on
Wednesday, 3rd January, 2018. (7.30pm) at the Village Hall, Weybourne.

Present: Pat Floyd (Chair), Robin Woodhouse, David Heley, and the Clerk.
Also present were D.Young (NNDC), S.Butikofer (NCC), PC.Gower-Smith, and two members of the public.

1a. To receive and consider apologies
Apologies were received and accepted from P.Gallally, R.Gallally, P.Taylor, W.Wood, J.Rose, and A.Crawford.

1b. To receive Declarations of Interest on Agenda items
PF and DH declared an interest in 9(b).

2. To approve the minutes of the meeting held 6/12/17.
The minutes, which had already been circulated, were agreed as a true record subject to one amendment. At 3(b) delete “VAS” and insert “SAM2”

3a. Public Participation (requests to speak on agenda items)
No requests to speak on agenda items.

3b. To receive reports from County & District Councillors.
*** D.Young (NNDC) reported on the following :- (a) improved sports facilities at Cromer and development plans for Splash in Sheringham had been confirmed by full council (b) fees and charges had been agreed for the next financial year (c) 5% discount on council tax had been abolished for second homes (d) new chairman had been appointed recently to the councils committees (e) the cable route for the proposed windfarm looked likely to be the third route i.e. further west via Muckleburgh and going thro Kelling (f) warnings re walking dogs on the beach following a recent death of a dog that appeared to have eaten something found on the shoreline (f) the car park repairs were completed before Christmas.
*** S.Butikofer (NCC) reported on the following :- (a) there had been another recent defection from the Conservative Party (b) NCC consultations re reduced bus subsidies, reduced gritting, and plans for libraries were now closed (c) SB had referred the mistake regarding the white line in Station Road (see 6b) to the NCC Highways Engineer. (d) her party had proposed using £200k pa. from reserves to support the local police by appointing five new beat officers.

3c. To receive Police Report.
PCSO.Gower-Smith reported the following :- There had been three calls to the police since the last meeting but no recorded crimes in the period. He was pleased to hear SB’s proposals re new beat officers as he had found the PCSOs incredibly useful and they would be missed. The Chair thanked him for his comments and PC.Gower-Smith left the meeting.

4. Finance:
(a) To approve invoices for payment:-
P.Bullimore £248.69 (clerks salary), HMRC £62.20 (tax on clerks salary)
Weybourne V.Hall £16.00 (hire of hall), P.Bullimore £30.74 (clerks expenses)
E-on £51.39 (electricity), E.Farrow £45.00 (VAS maintenance)
*** The payments, as scheduled on the agenda, and listed above, plus one urgent payment, were approved. The urgent payment was in the sum of £892.92 payable to R.J.Bacon Builders for repairing the damaged churchyard wall.

5. Planning:
(a) To note information/decisions received from NNDC since last meeting
Nothing received.
(b) To consider planning applications received since agenda was printed.
CDA/16/1625; Discharge of conditions 8,9, & 11 re the entrance splay etc..(The Parishes, The Street).
PF/17/1553; Extn. etc at The Gullies, The Street, Weybourne.
The above would be dealt with using the PC’s new policy whereby members contacted the Clerk individually in order that he conveys the overall viw of members to the NNDC., Planning Department.
(c) To consider NNDCs “Deep History Coast” survey.
Members confirmed that the previous discussion confirmed the best position for the “Discovery Point”. (south-east of the car park on the grass area)
(d) To receive update re consultation by Orsted on Hornsea Windfarm
DH reported on his attendance at the recent meeting for PCs on 13/12/17 and confirmed D.Young’s thoughts that the preferred route would be the “Kelling Route” therefore Weybourne would miss out on the predicted disruption over what could be many years. Members welcomed this news.
(e) To receive update re Affordable Housing
Nothing further to report.
(f) To receive update re “paperless” planning consultation system.
A review/workshop was being held at the NNDC offices on 13/2/18 and the Clerk hoped to attend and report back to members.
(g) To consider a Neighbourhood Plan for Weybourne.
The Norfolk Coast Partnership was holding a “spring event” to try and encourage PCs to get involved with neighbourhood plans. Members agreed to have a representative at the event and the Clerk would notify the NCP accordingly.

6. Highways & Footpath matters:
(a) To receive update re the restoration of the pond in Beach Lane
The Chair reported that she and the Clerk attended a meeting on 14/12/17 with representatives of all interested parties. Further details were agreed and a written report, prepared by Kate Dougan of the Norfolk Coast Partnership, would follow.
(b) To receive update re white lines at western end of Station Rd & Church Street
The contractors had put the white line in the wrong place and had not extended it into Station Road for 10m as had been agreed. S.Butikofer (NCC) had already stated earlier (see 3b) that she had referred the matter to the Highways Engineer.

7. Meetings & Conferences (to receive reports and announcements)
No new announcements.
8. Allotments:
(a) To receive report re allotments (RW) (b) To consider hiring a skip for allots.
(a) RW reported that he intended to have a bonfire thereby disposing of much of the rubbish. The notice board was to be repaired soon.
(b) Members agreed to RWs proposal that he uses his truck instead of hiring a skip.

9. Village Hall:
(a) To receive report re Village Hall (PF)
PF reported that it had been a quiet spell for hirings around Christmas.
(b) To receive report re old trust deed & legal/financial responsibilities for V.Hall
PF summarised the situation and reiterated that she thought that in the long term the village hall would be better run and financially secure with the PC taking responsibility. The Clerk had spoken with the PCs solicitors (Butcher Andrews) who had informed him verbally that the current situation would not be easy to untangle, bearing in mind the wording of the old trust deed. He had stated that the PC should not take any further steps, thereby avoiding his legal costs, until the Village Hall Trustees had all signed a letter stating that this was their wish and their considered way forward.

10. Cemetery & Churchyard:
(a) To note damage & receive update re churchyard wall.
The invoice had been paid (R.J.Bacon, Builders – £892.92) and would now be referred to the lorry owners insurers to refund the PCs costs.
D.Heley volunteered to repair the latch on the east gate.

11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
PT had offered her apologies.

12. Weybourne Community Fund: To receive report re WCF (RW)
RW reported that the childrens party had gone well.

13. Governance: (a) To receive update re new Data Protection Regs
The Clerk would be circulating further information for consideration.

14. To receive General Correspondence. (not included on agenda)
A Christmas card had been received from N.Lamb MP.

15. Public Participation (comments/other matters)
No comments or other matters.

16. To confirm date of next meeting – future agenda items
This was confirmed for Wednesday, 7th February, 2018 – 7.30pm.
D.Heley offered his apologies for the Feb.meeting.