Weybourne Parish Council
Minutes of the ANNUAL PARISH COUNCIL MEETING on Wednesday, 7th May, 2014 at the Village Hall, Weybourne,
(following the Annual Parish Meeting)
Present: Keith Morley (Chair), Walter Wood, Mike Rayner, Robin Woodhouse,
Pat Floyd, Janice Rose, Penny Taylor, Tony Baylis and the Clerk. Also present were D.Young (NNDC) and two members of the public.
At the suggestion of the Chairman, after a lengthy Annual Parish Meeting, members agreed to deal with just essential matters from the following agenda. The remaining items would be carried forward to the next meeting.
1a. Election of Chairman, and Declaration of Acceptance of Office
Keith Morley was elected Chairman for the coming year (Prop: PT, Sec: WW) and he duly signed his Declaration of Acceptance of Office.
1b. To receive and consider apologies
As at parish meeting (M.Baker, NCC and PCSO.Seabrook)
1c. To receive update and consider vacancy on parish council
C/fwd.
1d. To receive Declarations of Interest on Agenda items
No interests declared.
2. To approve the minutes of the meeting held 2/4/14. (circulated)
The minutes, which had already been circulated, were accepted as a true record.
3a. Public Participation (requests to speak on agenda items)
No requests to speak on specific items.
3b. To receive reports from County & District Councillors.
D.Young (NNDC) reported on the following :- (a) an award of £20k, from the NNDC Enabling Fund, had been given to the Holt Youth Project towards its Achieving Confidence Training Project. (b) NNDC would be spending £100k on a new telephony system (c) an in-house N.Nfk.Enterprise and Start Up Grant would be established (d) plans for the Cromer Cabbell Park football ground. (e) copies of correspondence between N.Lamb MP and the MOD had been sent to the PC.
3c. To receive Police Report
No monthly update received.
4. Finance:
(a) To approve invoices for payment:-
E-on £125.72 (electricity), P.Bullimore £241.00 (clerks salary), HMRC £60.20 (tax)
Weybourne V.Hall £14.00 (hire of hall), P.Bullimore £18.60 (clerks expenses)
Morston PC £7.68 (photocopying), NALC £124.45 (annual sub), Aon UK £1302.21 (insurance premium), Secret Gardens £38.00 (grass cutting), J.Green £70.00 (payroll services), T.T.Jones Electrical £49.96 (light mtce), NNDC £104.00 (cem bin empty)
*** The above payments, as scheduled on the agenda, were approved.
(b) To consider future policy regarding donation requests
C/fwd.
5. Planning:
(a) To note information/decisions received from NNDC since last meeting
C/fwd.
(b) To consider planning applications received since agenda was printed.
C/fwd.
(c) PF/14/0450; Continued use of land as camp site, The Barn, Bolding Way.
It was agreed “no objections” to this application but the Clerk was instructed to express concerns to NNDC that this was a retrospective application.
6. Highways & Footpath matters:
(a) To receive update re the pond in Beach Lane.
C/fwd.
(b) To reconsider road safety nr.steam railway station and bridge.
C/fwd.
(c) To consider concerns of a parishioner re the Marlpit & his boundary wall.
C/fwd.
7. Meetings & Conferences (to receive reports and announcements)
C/fwd.
8. Allotments:
(a) To receive report re allotments (RW)
C/fwd.
9. Village Hall:
(a) To receive report re Village Hall (PF)
C/fwd.
10. Cemetery & Churchyard:
(a) To note/consider the state of the old gates at the west entrance.
C/fwd.
(b) To receive report/consider disease in large oak tree near the west gates.
Mark Sadler had submitted a quotation in the sum of £760. This would be for three men and a hired platform to carry out the work which had highways and other safety implications. Members agreed to accept this quotation. The faculty notice procedure had been put in hand with the displayed notices expiring on 23/5/14. The Diocesan Office decision should hopefully follow in 7 – 10 days after this date. M.Sadler would be made aware of these dates. The NNDC Tree Officer had no objections to this tree being felled. – Noted by members.
(c) To consider a recent burial fee charged by the Clerk (enquiry from next of kin)
C/fwd.
(d) To consider interpretation of “parishioner” in regard to burial fees.
C/fwd.
11. Harry Dawson Playing Field:
(a) To receive report re HDPF (PT).
C/fwd.
(b) To receive update/consider damage to fence on playing field.
C/fwd.
12. Weybourne Community Fund:
(a) To receive report re WCF (KM)
C/fwd.
13. To consider the appointment of Clerk (contract, expenses etc..)
The Clerk left the meeting whilst members discussed this matter. It was agreed to appoint Peter Bullimore on a permanent basis and formal contract. He would be paid on the part-time clerks scale (LC1) on point SCP21 (£10.04 per hour). Hours of work would be 30 hours per calendar month = £301.20. Expenses were also agreed as follows :- (a) £20 per month for phone/broadband, computer, and use of a room as an office (b) travelling on parish council business paid at 60p per mile (c) actual costs of printing, postages and stationery. The Chair and Clerk would draw up the contract using the NALC model contract.
14. To further consider repairs/maintenance of the War Memorial
C/fwd.
15. To further consider car parking in the village
C/fwd.
16. To receive General Correspondence (not included in agenda items above)
C/fwd.
17. Public Participation (comments/other matters)
No public comments.
18. To confirm date of next meeting – future agenda items.
This was confirmed for Wed.4th June, 2014. (7.30pm)